Administrative Coordinator - Jefferson County Public Library

Job Description:

Administrative Coordinator - Jefferson County Public Library

Description

We’re hiring a detail-oriented and organized team player as the Administrative Coordinator supporting our executive leadership team. As part of the Administrative Support Unit, you will use your coordination skills to help manage projects, meetings, and calendars. Your support will help meet department goals by ensuring projects remain on schedule. You will evaluate and improve administrative processes, which will aid in the success of the leadership team. Use your expertise with Windows and Microsoft 365 to create quality work and deliver outstanding results. If you’re ready to contribute to the success of the Library, then this position may be for you!

This position is located at the Library Administrative Offices within the Lakewood Library.

This position includes routinely working on site.

Job Posting Closes at 11:59PM on:
09/07/25
Division:
Library Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

Hiring Range: $22.84 - $28.55 per hour.

• Provide organizational support and project coordination for the Library Executive Team.
• Be an active member and skilled communicator on assigned special task forces, during committee meetings, and collaborating on special projects.
• Customer Service: Uses high level customer service skills to determine the needs of external vendors, patrons, and other clients. Provide internal customer service through collaborative working relationships with the Directors Team, coworkers and other clients.
• Responsible for meeting/event planning, scheduling and maintaining calendars, taking meeting minutes, preparing and distributing documents and correspondence.
• Maintain effective knowledge of all relevant resources, software, computer tools and services available within the Library division(s) and ASU.
• Be a team member in the Administrative Support Unit (ASU).
• Process confidential matters, greet visitors, and screen and direct telephone calls. Order supplies and verify deliveries. Maintain inventory of supplies. Distribute mail and documents. Post agendas and schedules.
• Persons hired in this position must be able to perform all the essential tasks required by the position. The above statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. JCPL retains the right to modify or change the duties or essential and additional functions of the job at any time without notice.
• Position must comply with laws governing patron privacy and confidentiality under CRS 24-90-119, and the Code of Ethics of the American Library Association, as well as ADA governing public access to space and technology.

Preferred - Experience with Microsoft 365 (Outlook, Word, Excel, PowerPoint).

Preferred - 2 or more years executive level administrative support.

Education:

Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services