Police Clerk I / II

Job Description:

Police Clerk I / II

Description

Definition

***THIS RECRUITMENT IS OPEN UNTIL FILLED, AND MAY CLOSE AT ANY TIME.

For first consideration, apply by TUESDAY, SEPTEMBER 16, 2025.***

The City of Milpitas
Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic.

The Police Clerk position performs a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff.

Salary Range:
Police Clerk I: $81,227.64 - $98,731.10 Annually
Police Clerk II: $89,348.74 - $108,604.86 Annually

Police Clerk I: This is the entry level class in the Police Clerk series and is distinguished from the II level by the performance of less than the full range of duties as assigned to the journey level class within this series. This class is typically used as a training class in that positions may have only limited or no directly related work experience. Incumbents work under immediate supervision while learning job tasks.
For the full job description, please visit: Police Clerk I

Police Clerk II: This is the full journey level class within the Police Clerk series and is distinguished from the I level by the performance of the full range of duties as assigned, with only occasional instruction or assistance as new or unusual situations arise. Positions at this level are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
For the full job description, please visit: Police Clerk II

Examples of Duties

• Perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff.
• Accurately sort, file, copy and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel.
• Process, type, record and/or file a wide variety of police records, reports, and materials including memos, letters, complaints, declarations, dispositions, returns on bookings, warrants, citations, crime, traffic, and registrant reports.
• Accurately audit, enter and balance timesheets.
• Operate teletype machine to enter, modify, and retrieve data such as stolen and recovered property, driver license and vehicle registration information, and warrants on wanted persons.
• Assemble, code, record and summarize a variety of police record data including serious crime offenses, stolen vehicles, crime reports, booking sheets and file interrogation cards.
• Perform data entry and data retrieval tasks using a computer terminal.
• Accurately research and perform vehicle releases.
• Assist department personnel and the public in person and by phone, performing record checks, issuing permits and collecting fees, and receiving reports and complaints from citizens.
• Process warrants including setting court dates for defendants who post bail and handling "walk overs".
• Process and assist desk officer with sex registrants and narcotic registrants.
• Provide general information regarding department policies, procedures and regulations to the public and others as requested.
• Compile data, summarize, and maintain a variety of statistical reports.
• Answer non-emergency calls and direct to appropriate department.
• Greet and assist counter walk-ins, as needed
• Perform criminal and applicant Livescan fingerprinting system.
• File appropriate paperwork with courts and District Attorney's Office.
• Interact with District Attorneys and court personnel when necessary.
• Perform related duties as assigned.

Typical Qualifications

EXPERIENCE AND EDUCATION
Police Clerk I:
Experience: One year of responsible clerical experience, involving considerable public contact and typing.
Education: Equivalent to the completion of the twelfth grade.

Police Clerk II:
Experience: One year of experience comparable to that of a Police Clerk I in the City of Milpitas.
Education: Equivalent to the completion of the twelfth grade.

REQUIRED DOCUMENTATION

• Applicants must possess a typing certificate with a speed of 50 net words per minute. Typing Certificates must be obtained from an employment center or adult education center. Online typing certificates will not be accepted.
• Please attach a typing certificate to your application in the Attachments Section.

** Please note: Failure to submit all documents will result in disqualification from the application process.

Supplemental Information

SELECTION PROCESS
Applicants whose qualifications best meet our current needs will be invited to participate in the selection process that may consist of an assessment of the candidate’s written skills, computer skills, and an oral board interview. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.

Please note: This position may require shift work, depending on the operational needs of the department.

SUPERVISION RECEIVED AND EXERCISED
Police Clerk I:

• Receives general supervision from the Police Clerk Supervisor.
• Exercises no supervision.

Police Clerk II:

• Receives general supervision from the Police Clerk Supervisor.
• May exercise technical supervision over Police Clerk I and/or Records Interns

In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

The City of Milpitas is an Equal Opportunity Employer.

City of Milpitas Benefits Page: Benefits | Milpitas, CA

*For Police Officer and Communications Dispatcher Benefits, visit: Join Our Team | Milpitas, CA

Closing Date/Time: Continuous

Salary:

$81,227.64 - $108,604.86 Annually