SECRETARY

Job Description:

SECRETARY

Description

DESCRIPTION

The Department of Economic Development has an immediate opening for a full-time, at-will, unclassified Bureau Secretary in the Real Estate Development Bureau. This position reports to the Real Estate Development Bureau Manager and plays a key role in support of a busy and vibrant organization. The Department has approximately 90 employees with four bureaus: Business Development, Business Operations, Property Development, and Workforce Development with seven divisions located in four work sites across two cities. The Department of Economic Development's mission is to create economic opportunities for workers, investors, and entrepreneurs with an annual budget of over $22 million from six different City funds. The position is located at City Hall, 411 W. Ocean Boulevard, Long Beach, CA 90802.

The Department of Economic Development is an innovative revenue-generating department that leverages Federal, State, and City resources to generate growth in property, sales, and transient occupancy taxes that pay for services citywide. The Department continuously works to implement the recommendations of the 10-year Blueprint for Economic Development. This comprehensive plan provides policy recommendations and will further Long Beach as an innovative ecosystem that lays a foundation for entrepreneurial success from business start-up to growth.

EXAMPLES OF DUTIES

• Provides clerical support to the Real Estate Development Bureau and Bureau Manager;
• Compiles information and data for use in preparing various records and reports;
• Schedules meetings, appointments, assists with preparation for travel and other various assignments related to the bureau functions;
• Interprets departmental policies procedures and operations to the public or City personnel;
• Maintains calendar and address book for the Bureau Manager and Real Estate Officer;
• Creates and maintains flyers, desk manuals, bureau records and other materials;
• Prepares and manages correspondence, reports and documents, including but not limited to, tracking City Council, Economic Development Commission, and Planning Commission, Bureau items;
• Takes and transcribes dictation, typing a variety of letters, memoranda, reports and schedules, including material of a confidential nature;
• Coordinates requests from the City Council, City Manager's Office, or other clients;
• Provides back up support to the Executive Assistant and seven bureau staff;
• May supervise other clerical personnel;
• Performs other related duties, as required.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS

EDUCATION

• High School Diploma or equivalent
  

EXPERIENCE

• Five (5) years or more progressively responsible secretarial/ clerical experience

DESIRABLE QUALIFICATIONS

• Proficiency in the use of computers including email, internet, and office productivity software (e.g., Microsoft Office)
• Experience in the public sector (e.g., government agency)

S UCCESSFUL CANDIDATE WILL DEMONSTRATE

• Exceptional verbal, written, and customer service skills including the ability to maintain confidentiality.
• Excellent planning, interpersonal, and time management skills.
• Flexible and adaptable with respect to changing priorities.
• Strong attention to detail.
• Ability to work well with all levels of City government, residents and businesses.
• Proficient in spelling, grammar, punctuation, and English language skills.
• Skilled in a wide range of software, including Word, Excel, PowerPoint, Outlook, Internet, Zoom, Microsoft Teams, etc.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Tuesday, September 16, 2025. To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact (562) 570-7287.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact (562) 570-7287.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 9/16/2025 11:59 PM Pacific

Salary:

$24.55 - $33.00 Hourly