Inventory Control Specialist III

Job Description:

Inventory Control Specialist III

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles-Empathy, Ethics, Excellence, Engagement, and Equity - anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.
  
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

At the Austin Fleet Mobility Department, we’re proud to play a vital role in keeping our city moving forward. Managing more than 7,500 vehicles across 25 departments-including Fire, Police, EMS, Austin Energy, and Austin Water-we support the essential services that make Austin thrive, focusing on innovation, sustainability, and efficiency.

Job Description:

Inventory Control Specialist III

Purpose:

This position performs duties associated with warehouse and/or inventory management

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Plans inventory layouts and/or warehouse operations and coordinates activities of workers.
  
• Ensures accuracy and condition of inventoried assets, items shipped, received, or issued and recommends operational improvements
  
• Enters, retrieves and/or reviews data recorded in tracking system, creates and analyzes reports and recommends operational improvements.
  
• Establishes procedures by consulting with workers, managers and suppliers to ensure the procedures are maintained and compliant with overall objectives of the department.
  
• Manages inventory by performing physical counts, identifying variances and reconciling records.
  
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
  
• Ensures maintenance of adequate inventory by researching and resolving discrepancies, recommending actions to manage inventory levels, disbursement and disposition of inventory.
  
• Manages safety by maintaining compliance with safety guidelines, reporting discrepancies, and recommending corrective action to ensure safety in the warehouse.
  
• Supports inventory and/or warehouse operations by recommending inventory layout, providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.
  
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
  
• Knowledge of office and administrative practices related to purchasing.
  
• Skill in oral and written communication.
  
• Skill in record keeping and performing detailed work.
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing.
  
• Skill in using computers and related software applications.
  
• Skill in handling multiple tasks and prioritizing.
  
• Ability to perform detailed work in an accurate and organized manner.
  
• Ability to train others
  
• Ability to establish and maintain good working relationships with other city employees and the public.
  
  

Minimum Qualifications:

• Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity.
  
• Education may substitute for experience up to the maximum of (2) years.
  
  

Licenses and Certifications Required:

• Valid Texas Class C Driver’s License, if required for the position.
  
• If required for the position, legally mandated training must be completed within 1 year of employment.
  

PREFERRED QUALIFICATIONS:

• Demonstrated experience in a lead capacity (to include staff training and, organization and maintaining a warehouse and able to speak to min/max levels of a warehouse);
  
• Demonstrated experience working in an automotive shop/warehouse environment with a large diverse fleet;
  
• Experience with parts research (using make/model, body and equipment);
  
• Asset management and/ or software experience (M5 preferred);
  
• Knowledge and experience managing inventory for fleet vehicles including auto parts, fuel and fluid tracking and vehicle maintenance supplies;
  
• Experience working with components of a commercial vehicle (cab, chassis, body, commercial brakes system (air brakes).
  

Notes to Candidate:

Pay Range: $24.08 - $27.93

Schedule:

DAYS AND HOURS:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Occasional evening, weekend and/or holiday hours may be required based upon operational needs.

Location: 6301 Harold Court, Austin, TX 78721

Applicants are expected to follow all directions as listed in this job posting.

The ICS III position is a detail-oriented and proactive professional who understands the critical role inventory control plays in supporting fleet operations. The ideal candidate will possess strong analytical skills, a commitment to accuracy, and the ability to collaborate effectively with maintenance personnel, vendors, and departmental leadership. This contribution will directly impact the efficiency and reliability of our fleet department.

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
  
• Please be sure to detail on the application all current and previous employment.
  
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
  
• Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
  
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
  
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
  
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
  
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.
  

Additional Information:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
  
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
  
• More than one round of interviews may be required.
  
• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
  
• Cover letters and resumes are not being accepted for this position.
  

Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Driving Requirement:

This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

FOR ALL POSTINGS, OUR RECRUITMENT Statement:

To view the City of Austin Recruitment Video, please click here!

To view Fleet Mobility Services Recruiting Information, please click here!

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-09-16