Municipal Court Clerk

Job Description:

Municipal Court Clerk

Description

Job Summary:

This position performs a variety of clerical and technical work in the daily operations of the Municipal Court. Work is in partnership with other employees, departments, outside agencies and the public in delivering effective and informative services. Ability to speak Spanish preferred. Must be able to pass a background check to be eligible for CCIC/NCIC access.

The salary range for this position is $20.67- $27.90 per hour with a hiring range of $20.67 - $24.29, depending on qualifications and experience.

This opportunity will be available to applicants until Monday September 22, 2025, at 12:00 PM M.S.T.

A current resume is required, and a cover letter is preferred.

Municipal Court is looking for an outgoing individual who has a passion for providing excellent customer service. Do you thrive in a fast paced, people-oriented environment? Is attention to detail one of your strengths? Then the court clerk position may be the right fit for you!

Essential Functions:

• Prepare dockets and files for court sessions ensuring accuracy with file documentation; update cases in the case management system during court sessions; update, finalize and file cases after court sessions.
• Perform a variety of courtroom related tasks such as operating the digital recording system to create required audio recordings; facilitation of video hearings and assistance to the Municipal Judge while on the bench.
• Responsible to process, receipt, deposit and complete accounting for revenue.
• Balance cash drawer, prepare daily cash end of day reports and daily deposits.
• Process incoming citations and documents filed with the court related to traffic, parking and municipal code charges.
• Compile and prepare various legal documents including warrants, orders and hearing notices.
• Provide excellent customer service.

Other Job Functions:

• Provide clerical and administrative support.
• Obtain driving and criminal records from the DMV and CBI.
• Provide court or case information to defendants, attorneys, police department and the public pursuant to open records and confidentiality requirements.
• Schedule arraignments, pretrial conferences, trials and hearings.
• Performs other duties as assigned.

Job Level and Management Expectations:

Qualifications:

Education:

• Required: High School graduate or GED.

Experience:

• Required: 2 years administrative legal/office experience.
• Required: Experience working on a computerized records system including data input and maintenance.
• Preferred: Microsoft work and record keeping.

Knowledge, Skills, and Abilities:

• Maintain confidential records and reports consistent with applicable federal, state and local rules and regulations
• Maintain accurate records, type and enter data accurately
• Thorough and conscientious about attention to detail
• Communicate clearly and concisely
• Establish and maintain effective working relationships
• Learn to understand the organization and operation of the Court and of outside agencies as necessary to assume assigned responsibilities
• Plan and organize schedules and office priorities
• Operate and utilize office equipment
• Set well defined personal goals, displays a high level of initiative and effort towards completing assignments in a timely manner, and work independently
• Use efficient learning techniques to acquire and apply new knowledge and skills, using training, feedback or other opportunities for self-learning and development
• Must be able to pass a background check to be eligible for CCIC/NCIC access.
• Ability to speak Spanish preferred.

Physical Demands and Working Conditions:

• Frequent m inimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Working Environment:

• Frequent e xposure to routine office noise and equipment.
• Occasional e xposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization, and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Benefit Eligible Benefits Package Includes:

• Two (2) Medical plans, Dental, Vision (for self/ spouse/ children)
• A Dedicated, exclusive Employee Health and Wellness Center
• Discounted Chilson Center passes
• Paid vacation, holidays, floating holidays, and medical leave
• Flexible spending including Dependent Care
• Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage
• Retirement 401a, 457, Roth (pre-& post tax) and company match
• A Comprehensive Employee Assistance Program
• Voluntary 529 College Invest program
• Tuition Reimbursement
• Employee Referral Program
• Personal and Professional Development opportunities
• Employee Recognition Program
• Exceptional work-life balance
• Market based pay & regular performance reviews
• Local Government employment is eligible for Public Loan Forgiveness Program

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions.

City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate.

The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation.Learn more about your right to work. Visit E-Verify.gov for more information.

Employment offers will be conditional on the successful completion of a background check. Must be able to pass a background check.