FACILITIES MAINTENANCE MANAGER

Job Description:

FACILITIES MAINTENANCE MANAGER

Description

OVERVIEW

Kitsap County has an exciting opportunity for a Facilities Maintenance Manager to join our team!

Are you a hands-on leader with a passion for maintaining safe and efficient buildings? Do you thrive in a dynamic environment where no two days are the same?

Our new team member will oversee the Facilities Maintenance program and staff. You will be responsible to manage and maintain the buildings and grounds which house the business operations of the County. The incumbent is expected to plan, schedule, and manage maintenance and improvement activities by directing the work of maintenance, custodial, and groundskeeping crews to provide a functional, productive, and suitable work environment for employees. This position will also inspect County buildings, facilities, grounds and other public property to assure that they are well-maintained. The incumbent is also responsible for the planning and budgeting of annual maintenance activities and costs as well as recommending and managing the Public Buildings Capital Facilities plan.

The successful candidate will have knowledge of management practices, especially in a union environment, to include program planning, budgeting, and providing direction to staff. You must be able to interpret and apply federal, state and local rules, regulations, codes and ordinances as they relate to facilities maintenance and inventory. The ideal candidate has experience in building maintenance management programs and energy/"green energy" conservation rules and regulations; construction, carpentry, plumbing, mechanical, painting, custodial, and groundskeeping. You must be able to schedule and prioritize workflow to complete tasks and meet deadlines and must be able read and understand blueprints, schematics, specifications and establish and maintain accurate records of assigned activities and operations.

The Facilities Maintenance Department is responsible for the oversight and maintenance of County buildings and properties. The division also responds to tenant issues for staff and the public who conduct business at the County. Key areas include electrical, plumbing, HVAC, building security systems, carpentry, painting, roof repairs, remodels, furniture, custodial work, and groundskeeping.
The Facilities staff members provide services for 43 buildings with over 850,000 square feet of building space.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

Required Education and Experience

• Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Management, Public Administration, or closely related field from a college or university accredited by an agency recognized by the US Department of Education, AND
• Five years of progressively responsible work experience in building maintenance management/operations to include custodial and grounds maintenance, and/or vertical construction with at least three years of supervisory or managerial responsibility; OR
• Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass a criminal history background check (fingerprinting) through law enforcement agencies.
• Submit a copy of their State employment driving record abstract to verify their eligibility to drive for Kitsap County.

Driving Requirements
The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver’s License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as:

Category 1: Driver operates County-owned vehicle.
Working Conditions/Physical Activities

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)
Positions in this class typically require:

• Work is performed in and around County facilities throughout Kitsap County, including the Kitsap County Corrections Center, Juvenile Detention Facility, Recovery Center and the Medical Examiner's Office.
• Walking and balancing short distances.
• Bending, stooping, twisting.
• Reaching above and/or below shoulder
• Handling/grasping documents or equipment.
• Sitting and/or standing for extended periods of time,
• Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone.
• Hearing audible signals or equipment noise while on a job site.
• Vision sufficient to read source materials, computer screen data, documents, specifications, and building plans.
• Repetitive motions for computer use.
• Requires exertion of force of 25 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously to lift/carry/move objects, files/documents, and other standard office materials.
• Work is performed both in the office and in the field with exposure to varying weather conditions, traffic, and hazardous conditions at work sites.
• Facilities Maintenance is classified as "essential employees" and are expected to report to work in all inclement weather conditions, regardless of County closure.

ILLUSTRATIVE EXAMPLE OF DUTIES

(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)

Essential Job Functions:

• Manage and oversee assigned operations to achieve goals within budgeted funds and available personnel; direct changes in priorities and schedules to assure work is performed in a timely manner according to guidelines, procedures, and legal regulations.
• Manage schedule and oversee all maintenance and custodial services of buildings, facilities, grounds, and other county public property and improvement project activities to assure that work is performed efficiently and according to appropriate guidelines, procedures and regulations. Obtain all required work permits.
• Prepare and justify budget for operations based on resource requirements, cost estimates, objectives, and goals. This includes balancing expenditures with resources through the development of an interagency charging model.
• Coordinate work and facility scheduling with other departments, staff, volunteers, the general public and contractors to ensure timely and efficient completion of work projects.
• Develop, implement and refine a maintenance management (preventative and major) plan for the department. This includes weighing multiple factors to determine best course on whether to expend resources for a major maintenance or capital project once metrics have been reached determining preventative maintenance no longer effective.
• Supervise assigned staff, including setting work priorities, procedures, planning, organizing, assigning, advising, assisting, motivating and training as necessary.
• Administer labor contracts at the departmental level, including recommend and/or implement disciplinary actions or respond to grievances in accordance with the contract procedure.
• Evaluate the work of assigned staff, establish standards of performance for each position supervised, and participate in the selection of new employees, including hiring, discipline, transfer and termination.
• Develop, recommend and implement approved policies and procedures to assure effective and safe functioning of assigned activities and compliance with departmental standards and legal requirements.
• Manage and supervise various maintenance, remodeling and Building Repair and Replacement projects involving roofing and building, electrical, HVAC, elevators, plumbing, fire, security, Information Services implementation and coordination, mechanical, groundskeeping, and irrigation sprinkler systems, often utilizing blueprints and/or maintenance and repair manuals.
• Maintain inventory and purchase materials, supplies and equipment.
• Schedule and supervise an ongoing custodial and landscape maintenance program to assure that all grounds and buildings are properly maintained.
• Monitor and document expenditures for assigned operations including determining and utilizing metrics for work requests.
• Prepare the budget requirements, identifying staff and resource needs for maintenance.
• Assist in the development of and review and update short and long-range plans, goals, and objectives for assigned operations.
• Coordinate activities with other County departments and outside governmental agencies.
• Assure proper operating condition and maintenance of all assigned equipment, scheduling equipment for routine maintenance as appropriate.
• Inspect grounds and other areas of responsibility to assure high quality and standards of cleanliness and safety are being met and to identify deficiencies and safety hazards.
• Analyze and recommend improvements to existing facilities, equipment and operating systems of the department.
• Develop and maintain a record-keeping system that provides for the proper evaluation, control and documentation of assigned operations.
• Oversee and directly manage contracts with vendors, contractors, and suppliers which includes procurement and accounts payable, and best practice project controls.
• Resolve or supervise the resolution of inquiries, problems, complaints, or emergencies affecting availability or quality of services. Respond to sensitive or complex inquiries and service complaints.
• May be directed to participate in planning and pre-construction meetings to provide input and recommendations regarding the design and layout of facilities and the interface of new structures with existing structures.
• Be the County’s landlord for outside leases (i.e. non-profits using County facilities) and internal clients with various functions including:
  • Designated owner's representative on leases
  • Lease negotiation
  • Tenant improvements
  • Responding to tenant issues
  • Managing building occupancy permits, including fire
  • Coordinating with executive County leadership
• Maintain and schedule Kitsap Port Orchard campus loading dock for all deliveries while coordinating the deliveries throughout the County facilities/depts and installing.
• Be a leader in Asset Management, Facilities Condition Assessments, and Clean Buildings Act while providing for grant opportunities.
• Responsible for inclement weather/emergency preparedness and action to maintain County operations, particularly at the Port Orchard campus.
• Perform other related duties as requested.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• Classified as exempt from overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
• Employment for this position will be contingent upon passing a background check (fingerprinting) with the Kitsap County Sheriff's Office.
• This is an appointed, at-will position and the incumbent's continued employment with the County is at the discretion of the County Administrator. The appointment of an incumbent in a position in this classification may be revoked at any time with or without cause and without right to appeal.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday - Friday, 7 a.m. - 3:30 p.m. This position is subject to after-hours and inclement weather facilities emergency calls.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

THIS POSITION IS OPEN UNTIL FILLED. FIRST SCREENING OF APPLICATIONS WILL TAKE PLACE THE WEEK OF SEPTEMBER 29, 2025, WITH PREFERENCE GIVEN TO APPLICATIONS RECEIVED BY THAT TIME.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: Continuous

Salary:

$110,460.38 - $141,314.52 Annually