SECRETARY III

Job Description:

SECRETARY III

Description

Position/Program Information

TRANSFER JOB OPPORTUNITY
EXAM NUMBER: TRCH2096-25-109
****DO NOT APPLY ONLINE****

The Department of Children and Family Services, Adoptions Division,is seeking ahighly qualified individual for a Secretary III position.

This position is located at Santa Fe Springs office, 10355 Slusher Dr, Santa Fe Springs, CA 90670.

Essential Job Functions

This position will be responsible for providing secretarial assistance to Assistant Regional Administrator (ARA) of the Adoptions Division. The successful candidates should be dependable and d emonstrate an excellent pattern of performing general and specialized secretarial functions, include, but not limited to:

• Screen incoming calls, provide requested information, and refer calls to the appropriate party;
• Prepare bulletins and memos;
• Collect date for special reports;
• Contact other department agencies and individuals;
• Prepare reports for approval upon request;
• Checking documentation to ascertain that all relevant information is included;
• Proofread and edit documents;
• Maintains the ARA’s calendar;
• Arrange conferences and meetings for ARA;
• Handles routine personnel, budget and other operational matters;
• Acts as a liaison between ARA and staff;
• Makes photocopies, files and faxes requested documentation;
• Delivers documents, and distributes mail.

Requirements

Individuals interested in applying for this position must currently hold the payroll title of Secretary III.

DESIRABLE QUALIFICATIONS :

• Dependable, resourceful and flexible;

• Excellent verbal and written communication skills;
• Excellent interpersonal skills with the ability to interact with all levels of staff;
• Strong computer skills, including knowledge of Child Welfare Services Case Management System (CWS/CMS), Excel, Microsoft Word, and other software programs;
• Demonstrated ability to work with timeframes and prioritize assignments;
• Strong ability to work independently, follow through on instructions, and meet deadlines;
• Excellent organizational skills.

Additional Information

All materials submitted will be evaluated. Submission of interest does not guarantee an interview. Only the most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Contingent offers of employment must be pre-approved by the department’s Personnel/Processing Section. This vacancy will remain open until the needs of the department are met.

Employees interested in this transfer opportunity must submit the following:

• A cover letter should be submitted with the employee's contact information, including employee number, phone number, email address, and the title of the vacancy.
• A résumé.
• Copies of the two most recent performance evaluations.

The cover letter and résumé should clearly outline how the employee meets the Requirements and/or Desirable Qualifications.
REQUESTED MATERIALS MUST BE EMAILED TO:

Mayda Hernandez, Children Services Administrator I

hernma@dcfs.lacounty.gov

The subject line must include: Your Name, Employee Number, “TRCH2096-25-109 - SECRETARY III”
IMPORTANT NOTICE: Prime Variance Reports (PVRs), also known as Master Time Records, are not accepted, or required as part of the application process; this includes the selection interview and the background check.

For detailed information, please click here

Salary:

$52,794.72 - $69,245.52 Annually