Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position will be located at 930 Wildwood Drive, Jefferson City, MO 65109.

Why you’ll love this position:

We are looking for an organized and highly motived individual to provide support to the Bureau of Health Care Analysis and Data Dissemination (BHCADD) and the Healthcare-Associated Infections and Antimicrobial Resistance (HAI/AR) Program as well as assist in other communicable disease prevention program efforts. BHCADD is a statistical support unit with 22 staff members. The HAI/AR Program is a healthcare facility technical assistance team with 10 members. As the Lead Administrative Support Assistant, you will provide support to BHCADD, the HAI/AR Program and other programs as needed. If you have a strong desire to learn, are detail-oriented, and enjoy a variety of tasks, then we encourage you to apply!

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Provide primary support to BHCADD and the HAI/AR program
  
  
• Answer the main phone line and schedule meetings.
  
  
• Process payments for data requests and communicate with external partners.
  
  
• Manage and track the flow of fiscal notes for the respective units ensuring deadlines are met.
  
  
• Submit, monitor, and track invoices utilizing Smartsheet submission and tracking. Track documents through the approval process.
  
  
• Track the flow of documents needing Division review/approval and provide regular status updates to the unit managers.
  
  
• Assist with business travel which includes, lodging, car reservations, conference registrations, etc.
  
  
• Proof documents, letters, memos, and policies.
  
  
• Complete necessary forms and help desk tickets for new and/or departing employees.
  
  
• Process expense reports, purchase requests, and manage fixed asset inventory.
  
  
• Process print requests for materials and business cards.
  
  
• Support the confidential processing of personnel information.
  
  
• Assist in formatting the Annual Vital Statistics publication.
  
  
• Maintain program supplies and order as needed.
  
  

Minimum Qualifications:

• Graduate with a High School Diploma or High School Equivalency.
• Minimum 3 years relevant experience (substitutions allowed).
• Good telephone skills and customer service.
• Well organized and an ability to pay attention to detail.
• Excellent skills with standard office software (Word, Excel, PowerPoint, Outlook, etc.) with the ability to learn specialized software systems.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Andrew.Hunter@health.mo.gov

Salary:

$40,000.00-$42,000.00 per Year