Administrative Services Manager I Emergency Appointment

Job Description:

Administrative Services Manager I Emergency Appointment

Description

Position/Program Information

TYPE OF RECRUITMENT:
OPEN COMPETITIVE-EMERGENCY APPOINTMENT

EXAM NUMBER:
JC1002A-EA

FILING PERIOD:

The application filing period will begin on October 24, 2025, at 8:00 a.m. (Pacific Time) through October 30, 2025, at 5:00 p.m. (Pacific Time). Applications received on or after 5:00 p.m. (Pacific Time) will not be considered.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness (Download PDF reader) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Justice Care and Opportunities Department is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I.

Essential Job Functions

• Conducts complex contracting feasibility and cost analysis studies of various departmental operations; prepares reports detailing findings and makes recommendations.
• Performs or administers contract solicitations, develops specifications and/or scope of work, develops and prepares solicitation packages, participates in the proposal/bid evaluation process, and prepares documentation to support contract recommendations for a variety of contracted services.
• Negotiates, or participates in the negotiation of highly complex, legal and operational terms, requirements, and conditions for contract awards and modifications; prepares related documents including contracts, amendments and letter agreements.
• Conducts complex legal research in applicable laws and regulations, reviews pending legislation, analyzes impact to department contracting efforts, and confers with County attorneys to formulate recommendations.
• Prepares letters and memos to the Board of Supervisors recommending contract awards.
• Advises line operations in identifying contractual and funding problems, and in resolving differences with contractors.
• Formulates and recommends procedures and policies for contract development, and designs forms and other tools to aid in contract development.
• Conducts review of contractor compliance with such requirements as licensures, insurance, Living Wage Ordinance and Jury Duty Ordinance.

GENERAL COMPETENCIES:

Knowledge:

• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
• Clerical - Knowledge of administrative and clerical procedures and systems such as managing files and records, designing standard forms, and other general office procedures and terminology.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills:

• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Coordination - Includes planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources (both human and material) to their fullest and aligning work plans with departmental goals.
• Time Management - Managing one's own time and the time of others.
• Instructing - Teaching others how to do something.
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Abilities:

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Reasoning - The ability to apply the rules of logic when synthesizing a variety of information to identify a problem or reach a workable decision, resolution, or recommendation.
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

WORK STYLES:

• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
• Cooperation - Job requires being pleasant with others on the job and displaying good-natured, cooperative attitude.
• Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
• Integrity - Job requires being honest and ethical.
• Concern for others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Assertiveness - Job requires a willingness to lead, take charge, and offer opinions and direction.
• Persistence - Job requires persistence in the face of obstacles.
• Initiative - Job requires a willingness to take on responsibilities and challenges.
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.

Requirements

OPTION 1:

A Bachelor's degree from an accredited college or university -AND- three (3) years of experience performing analytical assignments, two (2) years of which must have been at the *Associate Analyst level involving the research, analysis, and synthesis of data related to contract development and administration, including the preparation, development, release, and processing of various types of solicitations such as Requests for Proposals, Requests for Statements of Qualifications, and Requests for Bids.

OPTION 2:

Five (5) years of experience performing analytical assignments, two years of which must have been at the level of an *Associate Analyst level involving the research, analysis, and synthesis of data related to contract development and administration, including the preparation, development, release, and processing of various types of solicitations such as Requests for Proposals, Requests for Statements of Qualifications, and Requests for Bids.

*Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to contracts and other closely related administrative functional areas.

Note: For a complete description of associate level analytical work, refer to Los Angeles County's Management Analyst classification (Item #1848).
You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

Desirable Qualifications:

• Ability to adapt to new priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Strong written, verbal, and interpersonal communication skills
• Ability to manage working in a team proactively and independently with minimal instruction
• Proficiency in Microsoft Suite Programs (e.g., Word, Excel, Access, PowerPoint, etc.)

Please attach a copy of your degree to your application or provide it to creola@jcod.lacounty.gov within seven (7) calendar days of submitting your application.

License :

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

All required licenses and certifications must be active and unrestricted, or your application will not be accepted.

Physical Class II: Light:

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirement information:

In order to receive credit for a degree, you MUST attach a legible copy of your "official" diploma, "official" transcripts, or “official" letter from an accredited institution which shows the area of specialization at the time of filing (preferred), or within seven (7) calendar days from application submission. If you are unable to attach the required documents at the time of filing, you must email creola@jcod.lacounty.gov within seven (7) calendar days from the application submission. Please ensure to indicate the examination title and number in the subject of your email. **Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies, which are accepted by the Department of Human Resources (DHR). Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators. Inc.

Endorsement of County Qualifications:

County employees who wish to qualify using experience gained in county classifications that are not at the level of the classifications listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification with your application at the time of filing or within seven (7) calendar days from application submission. Employees do not need to submit such verification if they hold or have held a position at the level of any of the qualifying classifications listed above.
Withhold Information: Interested applicants may file for this examination if they are within three (3) months (90 calendar days) of meeting the education requirements by the last day of filing. The names of such applicants will be withheld from the certification list until proof of completion of the required education has been submitted and verified

Exam Content:

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment to Administrative Services Manager I.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Additional Information

Background Process:

Appointment to this position is contingent upon successful clearance of all pre-employment screening and onboarding requirements. This position requires live scan clearance.

Application & Filing Information:

Applications must be filed online only. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add creola@jcod.lacounty.gov as well as noreply@governmentjobs.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application on October 24, 2025, before 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Please include your Social Security Number for record control purposes.

Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Public Libraries:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

For detailed information, please click here

Closing Date/Time: 10/30/2025 5:00 PM Pacific

Salary:

$89,707.68 - $120,888.00 Annually