Project Coordinator

Job Description:

Project Coordinator

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

About Us!

Austin Transportation and Public Works (ATPW) is a highly reliable organization that builds and maintains infrastructure for our community. Our vision is for Austin to be the model for safe, reliable, and sustainable transportation. We value safety, unity, reliability, accountability, integrity, community, and employee fulfillment.

Job Description:

Purpose:

Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Communicates project and/or program information to internal and external customers.
  
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
  
• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
  
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
  
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
  
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
  
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
  
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
  
• Develops, maintains, and improves City of Austin design and construction standards.
  
• Provides technical advice and assistance.
  

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
  
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
  
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
  
• Knowledge of budget policies and principles.
  
• Knowledge of contract management principles, methods, and practices.
  
• Skill in adapting, interpreting, and applying guidelines and standards.
  
• Skill in establishing and maintaining positive relationships with internal and external customers.
  
• Skill in using available software packages.
  
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
  
• Ability to communicate in oral or written format to a variety of audiences.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
  
• Experience may substitute for education up to a maximum of four (4) years.
  

Licenses and Certifications Required:

May require a valid Texas driver license.

Preferred Qualifications:

• Ability to support the Street and Bridge Operations Division by coordinating and communicating with TPW engineers, supervisors, project coordinators, technicians, and other internal/external customers to ensure projects are thoroughly planned, executed, and tracked.
  
• Ability to analyze data and reports and recommend necessary policy and administrative improvements to streamline processes to meet performance goals.
  
• Experience acting as liaison between your division and other divisions/departments through knowledge of the functions and organization of municipal government, including the relationships between departments, divisions, agencies, City Council, upper management, and executives.
  
• Proven experience preparing correspondence, memos and letters; Adept at preparing detailed reports and presentations for City of Austin executive review.
  
• Experience coordinating operations groups to fulfill a common goal or quickly respond to events/projects.
  
• Experience using work order management systems
  

Notes to Candidate:

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Essential Employee:

This position is considered an “Essential” role and is essential to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions. As an employee that has been designated as “Essential” the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community.

This position is considered “Essential” to maintain critical operations and core services. Essential Employees during emergencies play a role in ensuring the public health, safety, and welfare of our community and ensuring City operations continue.

This position will play a critical role in the Street and Bridge Operations Division (SBO) of the Transportation and Public Works Department. This is achieved using both in-house field crews and external contractors and is supported by a small team of professional-level staff conducting project coordination, workload coordination, contract management, among other activities. In close coordination with the Division Manager, Program Manager, and all SBO staff, this individual will ensure SBO works seamlessly across TPW and COA to meet operational goals, while ensuring projects are properly executed and communicated to stakeholders of all levels. Other potential work tasks may include coordination efforts during weather events, workflow and scheduling, public records requests, council-related communication, and more. The ideal candidate will have excellent project/process management skills, the ability to simultaneously manage multiple tasks and deadlines, and a commitment to COA’s core values.

Pay Rate: $32.96 - $41.20 per hour.

Location: 4411 Meinardus Dr, Austin, TX 78744

Hours: Monday - Friday 8:00 am to 5:00 pm.

Hours may vary depending on departmental needs and initiatives.

Watch for the video linked below to learn more about Austin Transportation and Public Works and its role in the region's mobility landscape. Inside TPW: Click here to watch the video.

Working for the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities, and more. For more information on City of Austin Benefits click here!

A Cover Letter and Resume are required for this position. Please be sure to upload these documents for consideration.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Applicant: READ THIS STATEMENT Regarding your Application:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Close Job Posting:

Department may close the job posting at any time after 7 days.

90-Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

Office Location Notes: Office location is subject to change based on department needs and programs.

PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology:

Austin Transportation and Public Works uses the communication platform, Microsoft Teams, to conduct virtual interviews.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-11-15