Executive Assistant

Job Description:

Executive Assistant

Description

Working Title: Executive Assistant to the Vice President of Diversity, Equity, and Inclusion

Division: Office of Diversity, Equity, and Inclusion

Classification Title: Confidential Administrative Support II

Classification Salary Range: $5,745 - $8,786 per month

The anticipated hiring range for this position is $5,800 - $6,100 per month.

The final salary is dependent upon qualifications and experience, but will not go above the anticipated hiring range.

Why Join CSUDH?

California State University, Dominguez Hills is a vibrant, diverse, and inclusive campus committed to academic excellence and social justice. Located in the heart of Carson, CSUDH serves a dynamic student population and fosters a culture of equity, innovation, and community engagement. As part of the Division of Diversity, Equity, and Inclusion, you’ll contribute to meaningful change and support initiatives that empower students, staff, and faculty alike. Join us in shaping a more inclusive future, right here at CSUDH.

Position Summary:

Under the general direction of the Vice President and Campus DEI Officer (VP/CDEIO), the Executive Assistant provides high-level, confidential administrative and analytical support in the coordination of divisional operations. The incumbent independently manages sensitive communications, interprets and applies university and divisional policies, coordinates fiscal and human resources processes, and supports strategic planning and project initiatives. The position requires discretion, judgment, and the ability to handle issues of a highly confidential and sensitive nature that significantly impact management decision-making.

Special Working Conditions:

The incumbent is required to maintain contact with the campus outside of normal working hours on a regular basis except during authorized vacation periods. Remote contact shall include telephone/cell phone, wireless data access devices, remotely logging into necessary systems, and/or electronic mail. Extended hours and weekends may be required during projects and/or emergencies. The incumbent needs a very high level of self-management, and the ability to plan and schedule work, think critically and prioritize appropriately.

Key Responsibilities:

• Provide high-level, confidential administrative support to the Vice President and Campus DEI Officer (VP/CDEIO), handling matters of a sensitive and complex nature.
• Manage the VP’s calendar, prioritize appointments, and prepare briefing materials for meetings and events.
• Draft and edit confidential correspondence, reports, and responses to inquiries, grievances, or complaints for VP/CDEIO review.
• Represent the VP/CDEIO Office in communications with internal and external stakeholders, ensuring issues are handled discreetly and efficiently.
• Conduct background research, summarize findings, and prepare reports and recommendations on issues of significance to the Division.
• Coordinate with the division fiscal officer and campus budget office to ensure appropriate allocation of division resources is in alignment with campus protocols and division budget.
• Track, reconcile, and report on division operating budgets and expenditures; prepare financial summaries and identify process improvements.
• Oversee purchasing, contracts, and vendor management, ensuring timely processing and compliance with CSU and state policies.
• Coordinate travel requests, reimbursements, and related documentation for the VP/CDEIO and division personnel.
• Serve as the Division HR Liaison; coordinate recruitment, onboarding, and separation processes for staff, student assistants, and temporary employees.
• Oversee general office operations to ensure a professional, inclusive, and efficient work environment.

Minimum Qualifications:

• Education: Bachelor’s degree or equivalent combination of education and experience.
  
  
• Experience: Three (3) or more years of progressively responsible administrative experience supporting senior management in a confidential environment.
  

Knowledge, Skills, and Abilities:

• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong analytical, research, and report-writing skills, with the ability to develop and recommend effective solutions.
• Excellent written, verbal, and interpersonal communication skills, including proficiency in professional correspondence and presentations.
• Proficiency with standard office technology and enterprise systems (e.g., Microsoft 365, PeopleSoft, procurement and budgeting platforms).
• Ability to plan, organize, and independently manage complex workloads, priorities, and projects in a fast-paced environment.
• Knowledge of project management, budgeting, procurement, and contract processes in a public-sector or higher-education setting.
• Demonstrated leadership in coordinating, training, and supporting staff or student employees.
• Proven ability to build and maintain collaborative working relationships across diverse groups and levels of the organization.
• Commitment to equity, inclusion, professionalism, and exceptional customer service.

Preferred Qualifications:

• Education: Bachelor’s degree in business administration, public administration, human resources, or a related field; a master’s degree preferred.
• Experience: Five (5) or more years of progressively responsible experience providing executive-level administrative support in a complex organization, preferably within higher education or the public sector.

To view the full position description, click “Position Description” above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Fair Chance Hiring Ordinance and State Law.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here .
• California State University Dominguez Hills is not currently sponsoring staff or management positions for H-1B employment visas.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement .

Advertised: Oct 29 2025 Pacific Daylight Time
Applications close: Nov 17 2025 Pacific Standard Time