Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position will be located at 930 Wildwood Dr., Jefferson City, MO 65109.

Why you’ll love this position:

As the Lead Administrative Support Assistant for the Office of Epidemiology (OOE) and the Bureau of Data Modernization and Interoperability (DMI), you’ll be an essential part of a collaborative and mission-driven team of approximately 60 public health professionals. These two interconnected programs work at the forefront of Missouri’s public health infrastructure, collecting, analyzing, and modernizing data systems to inform decision-making and improve health outcomes across the state. In this role, you’ll serve as the organizational backbone for both offices, helping to ensure that operations run smoothly and efficiently. If you thrive in a fast-paced environment, enjoy variety in your day-to-day work, and want to contribute to meaningful public service, this position offers a unique opportunity to make a lasting impact.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Coordinate daily administrative functions including answering phones, managing calendars, and arranging travel for bureau staff.
• Process and track payments, invoices, reimbursements, and expense reports in compliance with state procedures.
• Maintain and update fixed asset inventory and manage supply orders to support operational needs.
• Draft, edit, and proofread bureau memos and official correspondence to ensure clarity and accuracy.
• Manage and track fiscal notes and Sunshine Law requests, ensuring timely and accurate responses.
• Serve as a liaison between program staff and administrative offices to resolve issues and streamline workflows.
• Provide guidance and support to other administrative staff, helping to foster a collaborative and efficient work environment.
• Complete necessary forms and help desk tickets for new and/or departing employees.

Minimum Qualifications:

• High school diploma or equivalent.
• Minimum of three years of progressively responsible administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint) and comfort learning new software
• Experience coordinating schedules, managing travel, and processing financial documents.
• Demonstrated professionalism, discretion and communication skills.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Tara Snellen, Tara.Snellen@health.mo.gov or (573)522-2808.

Salary:

$40,000.00-$42,000.00 per Year