Administrative Services Coordinator II - Bldg Insp Svs

Job Description:

Administrative Services Coordinator II - Bldg Insp Svs

Description

Description

The Administrative Services Coordinator II is responsible for assisting with the implementation and management of the
programs for the department. The incumbent supervises the Building Inspection Services permitting staff.

HIRING SALARY RANGE $56,513 - $74,006 (Hiring salary dependent upon applicant’s education, experience, skill level, and other job specific qualifications)

OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY



Duties and Responsibilities

ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.)

•Performs all responsibilities of an Administrative Services Coordinator I when appropriate or assigned.
•Provides support to the Office Services Manager/Permitting Division Manager.
•Provides daily and general reporting.
•Performs customer and issues tracking, and reporting of Substandard Housing.
•Analyzes regulations and ordinances.
•Works with the CRS (Community Rating System) program, Hazard Mitigation Plan (HMP), BCEGS (Building Codes Effectiveness Grading System) and IAS (International Accreditation Service).
•Prepares documents and presentations for public education programs.
•Assists in filing for Federal, State, and private grants.
•Tracks, updates, and audits of the processes related to all programs.
•Collaborates with Department staff on various administrative projects.
•Provides backup for Permit Specialists in verifying required documentation submitted for regulatory compliance and the issuance of permits.
•Performs other duties or assumes other responsibilities as apparent or assigned.

Minimum Qualifications

•Bachelor’s Degree required. Graduate Degree preferred.
•Minimum of five (5) or more years of experience in program coordination, administration, regulatory program implementation, environmental science, hazard mitigation, grant writing, communication, and related experience working with the public.
•Must possess or obtain the ICC (International Code Council) Permit Technician certification and NIMS 100 and 700 within six (6) months of hire date.
•Must possess or obtain CFM (Certified Floodplain Manager) certification within twelve (12) months of hire date.
•Must perform a wide variety of duties with speed and accuracy in a busy office environment.
•Must handle confidential information with discretion.
•Must be proficient in Microsoft 365.
•Substantial knowledge of Building Codes, Local, State, and Federal requirements.
•Substantial knowledge of construction practices and terminology is required.
•Substantial knowledge of Crystal Reports or SQL is a plus. May include additional certification requirements dependent upon other duties as assigned within a set amount of time.
•Must possess a valid SC Driver’s license (or obtain within three (3) months of hire) and meet the requirements of the County’s motor vehicle policy.

Knowledge, Skills and Abilities

SUCCESS FACTORS:

•Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in effectiveness.
•Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.
•Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.
•Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
•Consistently abide by established policies and procedures for routine problems. Embrace technology, paperless processes, and various system enhancements.
•Attend and actively participate in administrative, department, and team meetings as scheduled. Attend administrative, department, and team meetings as scheduled.
•Seek and participate in opportunities for continuing education and professional growth.
•Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and Department policies and procedures ensuring that all work performed meets those standards.

Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to:

• Health, Dental, Vision and Life Insurance
• Optional Life and Disability Insurance
• Optional Medical and Dependent Care Spending Accounts
• Annual and Sick Leave
• Fourteen (14) recognized Holidays
• South Carolina Retirement System (SCRS) State Retirement Plan
• Police Officers Retirement System (PORS - as applicable)
• Optional Deferred Compensation Program
• Longevity and Merit Pay Increases
• Leadership, Professional and Skill Development Training
• Employee Assistance Program
• Employee Well-being Program

For more information, visit our benefits page.

Salary:

$56,513.00 - $74,006.00 Annually