Business Manager

Job Description:

Business Manager

Description

Job Posting Title
Business Manager

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $75,000.00, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location : Central Office: 123 Robert S Kerr, OKC

Salary : up to $75,000.00, based on education and experience

Full Time /Part Time : Full-time

Work Schedule : Monday - Friday

Primary Hours : 8am - 5pm

Position Description: The Business Manager provides comprehensive administrative, financial, and operational support to the Director of Grants Management, Assistant Director of Grants Management and the Grants Management Office team. This role is responsible for overseeing business functions, coordinating office operations, managing fiscal reporting, and supervising administrative workflows. The position requires a high level of independence, discretion, and organizational skill to ensure the efficient functioning of the Grants Management Office.

Position Responsibilities/Essential Functions:

• Plan, organize, and direct business operations within the Grants Management Office, including accounting procedures, budget work programs, and fiscal reporting requirements
  
• Analyze expenditures and financial data; prepare monthly operations reports, financial statements, schedules, and statistical summaries
  
• Manage requisitions for supplies, materials, and equipment; conduct inventories, maintain property records, and coordinate building and equipment maintenance
  
• Maintain and support HR functions including interview scheduling and paperwork processing.
  
• Assist in coordinating office logistics, supply inventory, and equipment needs
  
• Assist with scheduled meetings, finalizing minutes and reserve conference rooms
  
• Prepare internal and external documents, including PowerPoint presentations and reports; maintain confidential files
  
• Maintain and update contact directories
  
• Coordinate IT and access requests for new hires, transfers, and workspace changes; liaise with IT for hardware/software provisioning
  
• Respond to access termination requests and ensure compliance with agency protocols
  
• Lead records retention efforts: scan, validate, and upload documents to central repositories.
  
• Upload grant-related documents (e.g., Notices of Award) to SharePoint and maintain organized digital archives
  
• Submit requisitions, purchase orders, and travel requests; collaborate with Procurement on vendor coordination and contract renewals
  
• Maintain and update signature authority documentation in accordance with OMES and OST guidelines
  
• Execute special projects, events and assignments as directed by the Grants Management Office leadership
  

• Being present in the office is an essential function of this job
  
• Other duties as assigned
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

Minimum Qualifications:

Bachelor’s degree in accounting, business, or public administration. Minimum of one year of professional experience in business management, accounting, or procurement. Equivalent combinations of education and experience will be considered

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

• Knowledge of accounting principles, business and public administration, procurement regulations, and personnel management practices
  
• Familiarity with state administrative procedures and grants management protocols
  
• Ability to maintain and report financial data, supervise staff, and manage office operations
  
• Strong communication skills and the ability to build effective working relationships across departments
  
• Proficiency in modern office systems and digital recordkeeping
  
• Skilled in handling sensitive information with discretion and working independently
  

Physical Demands and Work Environment:

Work is performed in a standard office setting with climate control and moderate noise levels. Requires prolonged periods of sitting, computer use, and phone interaction. Must be able to walk, stand, and reach as needed. Job-related travel may be required. Being present at the office is an essential function of the job.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact