IT Finance and Admin Support Coordinator

Job Description:

IT Finance and Admin Support Coordinator

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the IT Finance and Admin Support Coordinator provides essential operational support to the IT Division through a broad range of administrative, financial, and event coordination responsibilities. The incumbent supports financial operations, administrative coordination, and event planning across the IT Division, ensuring effective communication, accuracy, and compliance.

• Responsible for event logistics: scheduling, space reservations, catering, communications, AV/tech support, and post-event evaluation.
• Performs a variety of administrative coordination responsibilities including preparing meeting minutes, tracking action items, and distributing notes promptly.
• Coordinates onboarding activities for new IT staff and supports training logistics for professional development programs.
• Processes purchase requisitions, purchase card reconciliations, ICT forms, and chargeback requests.
• Prepares and tracks travel requests, advances, and claims in compliance with CSUN and CSU policies.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/40b7p29rmh9lg1t6ktr4wmjqv4mszlyz

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity, exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

• Experience coordinating events from planning through execution, and experience supporting faculty and academic departments is a plus.

Knowledge, Skills, & Abilities

• Demonstrated knowledge of office administration principles, meeting coordination, and document management; skilled in preparing accurate minutes, professional correspondence, and operational schedules; and able to use productivity tools and shared calendars effectively to support departmental goals and ensure timely communication, follow-up, and task completion.
• Ability to manage multiple priorities with attention to detail, confidentiality, and professionalism; skilled in coordinating onboarding, training, and process improvement initiatives; and capable of building strong working relationships across teams to enhance efficiency, service delivery, and overall organizational effectiveness.
• Demonstrated ability to process and reconcile financial transactions-including purchase requisitions, travel requests, faculty payments, and budget reports-while maintaining accurate records and ensuring compliance with CSU and CSUN fiscal policies and audit standards.
• Skilled in supporting budget monitoring, expenditure tracking, and IT procurement functions, including asset management and vendor coordination, to facilitate efficient operations, fiscal accountability, and strategic planning.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: Admin Support Coord / 1035 / Grade 2
• The anticipated HIRING RANGE: $4367 - $4634 per month, dependent upon qualifications and experience. The salary range for this classification is: $4367 - $6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through November 20, 2025, will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff, management or faculty positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Advertised: Nov 07 2025 Pacific Standard Time
Applications close: