Executive Assistant

Job Description:

Executive Assistant

Description

Applications are accepted exclusively through the City of Ventura Career Site:
www.cityofventura.ca.gov/jobs . Submissions through other websites or methods will not be accepted.

Pay & Benefits

Whether you're starting your career journey or seeking new opportunities, we welcome all and offer:

• Competitive pay and benefits
• Strong supportfor professional development
• Vacation & Holiday Compensation
• Deferred Compensation
• CalPERS Retirement
• Tuition Reimbursement & Bilingual Pay
• Eligibility as a Public Service Loan Forgiveness (PSLF) employer

Salary Range (DOQ):

• Executive Assistant - $70,888.90 - $86,148.61 Annually DOQ

About the Opportunity

The City of Ventura is seeking an experienced and motivated Executive Assistant to join our Fire Department. This key position provides high-level administrative and confidential support to executive leadership, ensuring the efficient coordination of departmental operations and communications.

We’re looking for a proactive, highly professional, and adaptable individual who thrives in a dynamic, fast-paced environment. The ideal candidate will serve as a trusted representative of the Fire Chief’s Office, demonstrating confidence, discretion, and diplomacy when interacting with staff, City leadership, and the public.

Key responsibilities include:

• Managing daily administrative operations, including scheduling, correspondence, and document preparation.
• Serving as a primary point of contact for internal and external stakeholders, representing the Fire Chief’s Office with professionalism and diplomacy.
• Supporting department initiatives and projects that enhance efficiency and service delivery.
• Coordinate electronic handling and submission of department personnel performance evaluations.
• Coordinate training and conference-related travel details for Fire Management.
• Act as custodian of records for the department including response to public records requests from City Clerk.

The Ideal Candidate - Preferred Qualifications

The ideal candidate will:

• Possess strong technical and administrative skills, including experience navigating systems such as Workday, purchasing, and records management platforms.
• Exhibit flexibility, adaptability, and sound problem-solving skills in support of a 24/7, shift-based public safety agency.
• Demonstrate discretion, professionalism, and integrity when handling sensitive or confidential information.
• Represent the Fire Chief’s Office with professionalism, acting as a trusted liaison and key support to the department’s leadership team.

Minimum Qualifications - Required

A combination of education, training, and experience equivalent to the completion of high school, keyboarding abilities sufficient to perform the job, and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required.

Licenses: Depending on assignment, possession of a valid California Class C driver license may be required.

About the Department

The Ventura Fire Department proudly serves the vibrant and diverse community of Ventura, providing all-hazards emergency response from six strategically located fire stations covering approximately 32 square miles. Each year, our firefighter-paramedics respond to more than 18,000 incidents, including fires, medical emergencies, rescues, hazardous materials responses, and mutual aid calls.

As the county seat and home to roughly 110,000 residents, Ventura offers an unmatched quality of life with scenic beaches, parks, trails, and a historic downtown.

Built on character, integrity, and accountability, the Ventura Fire Department offers a rewarding career for those committed to protecting others and making a lasting impact in their community.

How to Apply & Selection Process

Submit your online City job application and supplemental questionnaire by the filing deadline. Resumes may be attached but will not replace a completed application or supplemental questionnaire. All communication regarding your application will be via email, so please check your inbox regularly and ensure your contact information is current.

Application Deadline: Monday, November 24, 2025, at 11:59 p.m.

Selection Process Timeline:

• Examination Process (Online Assessment): The selection process may consist of one or more online assessment examination components: data entry, customer service interaction, proofreading, keyboarding, MS Office skills assessment, and a qualifying panel interview process.
• Week of December 15, 2025 - Oral Panel Interviews

As a condition of employment, selected candidates may be required to undergo the successful completion of a Live Scan fingerprinting and a Police Records check. (A felony or misdemeanor conviction may disqualify the candidate from City employment.

This is an at-will position, serving at the pleasure of the Department Head, and subject to discharge without cause or right of appeal. It is also designated as confidential under the City’s Employer-Employee Relations Resolution. The Executive Assistant reports directly to a Department Head or the City Manager’s Office and performs complex, sensitive administrative duties, including coordinating departmental office functions and providing lead direction to support staff. Learn more about the Executive Assistant on the job description here .

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

Additional Information

To learn more about the City’s hiring process, visit the City of Ventura Hiring Process page .

Questions? Contact the Recruitment Team:
recruitment@cityofventura.ca.gov

(805) 654-7802

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Salary:

$70,888.90 - 86,148.61 Annually