Receptionist

Job Description:

Receptionist

Description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding Department values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note : The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at the Missouri Geological Survey, 111 Fairgrounds Rd., Rolla MO 65401.

In this division level administrative support role, you will be providing service to a wide variety of highly skilled and diverse technical staff, including geologists, hydrologists, engineers, soil scientists, land reclamation specialist and other environmental science fields. You will be joining a group of administrative professionals who strive to provide extraordinary service to both team members and the citizens of Missouri and are recognized for their contribution to meeting the mission of the division and department.

• Serve as MGS Rolla Campus Receptionist: Greet and direct visitors who meet with division team members as well as visitors to the Ed Clark Museum of Missouri Geology. Provide phone coverage for the main division number and direct call to the appropriate team members. Sort incoming mail for Rolla campus and enter all received checks into cash receipt log on a daily basis. Provide back-up to JC programs for phone coverage. Will also process sales for a few items and maintain a small cash drawer.
• Division-level Employee Time-Reporting System Timekeeper: Ensure timesheets for approximately 130 team members are submitted and approved twice a month by deadline, as well as error resolution and reporting.
• Administration Program Support: Provide administrative support to include travel arrangements, scheduling meetings, etc. for the Administration Program Director. Process division level and Administration Program payables and purchasing. Maintain office equipment, such as copiers, printers, etc. Maintain the Rolla campus mailing center to include assisting other division team members with the postage machine as needed and ensuring adequate postage is available. Maintain division supply closet. Provide backup support to division’s Executive Office Manager located in the Director’s Office and all other division administrative support team members as needed.

To be successful in this position, a candidate will need the following skills:

• Oral and Written Communication : Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Financial Management (Minor) : Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Self-Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Interpersonal Skills : Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Equivalent to those typically gained by:

• 3-5 years of relevant experience in primary job components

Special Job Requirements:

• Must have a valid Missouri Driver’s License
• Must be able lift 5-20 lb. office supply items
• Must be able to make day trips for meetings and possible overnight travel for training as needed.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Nona Lancaster, Administration Program Director at 573-368-2123 or nona.lancaster@dnr.mo.gov

Or

Sally Namassy, Recruiter at dnr.recruiter@dnr.mo.gov

Salary:

$39,000-$45,000 per Year