Administrative Services Assistant III

Job Description:

Administrative Services Assistant III

Description

The Position

Bargaining Unit: Local 21 - Non-Supervisory Management Why Join the Department of Information Technology (DoIT)?

The Contra Costa County Department of Information Technology is a mission-driven team committed to helping County employees, partners, and residents succeed. We do this by providing leadership and delivering innovative, scalable solutions that support collaboration and problem solving across the organization. Our vision - to provide reliable, efficient, and secure access to information when and where it’s needed - guides everything we do and keeps us focused on high-quality service.
The Department of Information Technology is excited to announce the recruitment to fill one (1) vacancy for a Administrative Services Assistant III .

DoIT is made up of four main divisions - Technology Management, Communications & Information Security, Enterprise Systems, and Administration - and each plays an important role in supporting County operations. When you join our Administration team, you’ll work alongside people who value teamwork, continuous improvement, and a positive attitude. It’s a place where your organizational skills, attention to detail, and commitment to accuracy directly contribute to meaningful work across the County.

The Administrative Services Assistant III classification is used in various departments throughout the County. All qualified applicants are encouraged to apply.

We are looking for someone who is:

• Detail-oriented and able to catch issues before they become problems
• Comfortable navigating and learning financial and administrative software systems
• Skilled at organizing information, tracking multiple deadlines, and following complex processes
• Strong in communication-able to work effectively with vendors, internal staff, and leadership
• Adaptable and able to shift between priorities as department needs change
• Proactive about improving efficiency and documenting processes
• Reliable and able to maintain confidentiality and accuracy in sensitive administrative work
  

What you typically will be responsible for:

• Coordinating contract workflows from early drafting through approval, renewal, and payment
• Monitoring contract performance and deadlines to ensure timely actions and accurate documentation
• Assisting with budget development, including gathering data, preparing drafts, and updating tracking tools
• Reviewing and reconciling expenditures to ensure accuracy and proper coding
• Supporting procurement activities, such as preparing requisitions, confirming quotes, and tracking status
• Submitting items through systems such as Legistar for Board of Supervisors review and approval
• Maintaining organized records of financial and contract materials to support audits and reporting
• Providing occasional backup support for personnel-related tasks such as recruitment or badge management

A few reasons you might love this job:

• You enjoy being part of an administrative team that helps keep financial and administrative processes running smoothly
• You’ll work in a department that values precision, teamwork, and thoughtful problem solving
• You’ll have opportunities to learn a wide range of county systems and build strong technical administrative skills
• Your work directly supports major technology initiatives that benefit residents countywide
• There is variety to your day-contracts, budgets, procurement, and department support all come your way

A few challenges you might face in this job:

• You will be managing multiple contracts and deadlines at once, each with different requirements
• You will be navigating several financial and administrative systems with complex workflows
• You will be keeping up with changing county policies, procedures, and approval requirements
• You will be ensuring high accuracy while juggling a large volume of detailed work
• You will be working with staff and vendors who may have differing levels of familiarity with administrative processes

Competencies:

• Strategic Thinking & Perspective: Evaluating immediate actions in the context of achieving the long-range objective
• Managing & Facilitating Change: Addressing key factors that influence successful organizational change
• Leading Cross-Divisional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions and teams
• Project Management: Ensuring that projects are on time, on budget, and achieve their objectives
• Leadership: Guiding and encouraging others to accomplish a common goal
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Self-Management: Showing personal organization, self-discipline, and dependability
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Professional & Technical Expertise: Applying technical subject matter to the job

Read the complete job description here .

The eligible list established from this recruitment may remain in effect for six (6) months and may be used to fill other vacant positions including Administrative Analyst, and Administrative Services Assistant II.

Minimum Qualifications

License Required: Possession of a valid California Motor Vehicle Operator's License. Out of state valid motor vehicle operator's license will be accepted during the application process.

Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business administration, public administration or a closely related field.

Experience: Three (3) years of full-time experience or its equivalent in an administrative staff position performing administrative, budgetary or personnel analysis.

Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit course in each of the following areas: (1) English Composition (2) Business or public administration, political science or government (3) Mathematics or Statistics and (4) Psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the Bachelor’s degree.

Substitution for Academic Major and Experience: 1) One (1) additional year of qualifying experience may be substituted for the required academic required major; 2) Possession of a Master’s degree in public administration, business administration, or a closely related field may be substituted for the academic major or six months of the required experience.

Selection Process

Application Filing and Evaluation: Applicants must complete a supplemental questionnaire at the time of application. All materials will be reviewed to determine whether candidates meet the minimum qualifications. Only those who meet the minimum qualifications will move forward in the selection process.

Online Multiple-Choice Examination: Qualified candidates will be invited to complete an online multiple-choice assessment designed to measure key competencies required for the Administrative Services Assistant III position, including: Attention to Detail and Professional & Technical Expertise. The assessment will be conducted remotely. Candidates must have access to a computer with a reliable internet connection. Taking the assessment on a mobile device is not recommended. Tentatively Scheduled for December 15-21, 2025 - (Weighted 100%)

Final Selection Interviews: These will be scheduled by the department once the eligible list is established.
Assessment Retake Policy:

• Candidates who take this assessment and later apply for another Contra Costa County recruitment that uses the same exam, will not be permitted to retake the test if the subsequent exam is scheduled within six (6) months of the original test date.
• If more than six (6) months has passed since the date of the original assessment, candidates will be required to retake the exam.

Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment specific questions, please contact Austin Wagers at Austin.Wagers@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 12/3/2025 11:59 PM Pacific

Salary:

$99,362.96 - $120,776.36 Annually