Supervising Deputy Public Administrator/Guardian/Conservator

Job Description:

Supervising Deputy Public Administrator/Guardian/Conservator

Description

Position Information

The Human Services Department seeks an experienced professional to become their next Supervising Deputy Public Administrator/Guardian/Conservator!

Starting salary up to $ 58.43 /hour ( $ 121,950 / year) plus a competitive total compensation package!

The Public Administrator/Guardian/Conservator (PA/PG/PC) program with the County of Sonoma investigates, and may administer, the estates of deceased individuals who either had no wills or were without appropriate people willing or able to act as administrators. The PA/PG/PC program also conducts official County investigations into conservatorship matters and acts as the legally appointed conservator for persons found by the courts to be unable to properly care for themselves or their finances.

The Supervising Deputy PA/PG/PC performs highly responsible and specialized activities in the PA/PG/PC program, including overseeing Officer of the Day assignments, scheduling coverage, ensuring daily operations run smoothly, and evaluating program service delivery effectiveness to identify efficiency opportunities and develop policy and procedural recommendations. Additional responsibilities include:

• Supervising staff investigations, setting deadlines, and answering questions
• Assisting Deputy PA/PG/PC staff in all aspects of their caseload, including developing case management plans, and providing daily feedback, support, and direction
• Scheduling, planning, and leading various team meetings
• Conducting one-on-one staff meetings, documenting performance, coaching team members, and providing achievable goals
• Reviewing the work of Deputy PA/PG/PCs for accuracy and conformance to program policies
• Investigating, coordinating, and managing services in difficult or complex cases
• Assisting with property searches, which requires the use of specialized safety equipment such as Tyvek suits and hood respirators
• Completing field work, attending court hearings, and searching for properties to safeguard assets

The ideal candidate will possess many of the following:

• Professional experience dealing with decedent estates, probate guardianships, and/or LPS conservatorships
• Strong organizational skills and the ability to oversee a large caseload
• Experience supervising and leading team members and providing critical feedback
• Strong multitasking skills with the ability to quickly adapt to changing priorities
• An aptitude for organizing and triaging under strict deadlines
• The ability to train and evaluate staff and respond to their needs in real time
• An understanding of the public assistance programs available to clients
• The ability to respond to and communicate with a diverse population of clients, family members, and callers under severe stress and/or in difficult situations
• The ability to exercise sound judgment and maintain client confidentiality
• Strong written and oral communication skills
• Proficiency with Microsoft Outlook, Microsoft Excel, Panoramic Database Software, and other case management tracking tools

About the Human Services Department (HSD)

As the largest agency in Sonoma County government, the Human Services Department’s mission is to build upon strengths, as we bridge clients to opportunities through responsive safety-net services. We work to protect vulnerable children and adults, to help people rise above poverty and thrive in our community, and to promote maximum independence and well-being for individuals and families. HSD is responsible for child and adult protective services, veteran services, and administration of state and federal programs, including CalFRESH, CalWORKs, Medi-Cal, and In-Home Supportive Services. The department is dedicated to providing responsive, client-focused services so that all in our community can live freely chosen lives up to their full potential throughout their lifespan. The core values that drive our work are dignity, humility, integrity, responsiveness, partnership, and belonging.

HSD fosters a positive work environment, where our commitment to providing opportunities for advancement is strengthened by a robust staff development program. We believe in the merits of work/life balance and enjoy the satisfaction of knowing that our work contributes to the betterment of our community.

The Department works collaboratively at the federal, state, and local levels to find creative solutions to support the well-being of individuals, families, and the community. To meet that goal, the department has fostered strong relationships with other public and private sector partners, including other government agencies, community-based organizations, and business leaders. For more information regarding HSD's services please visit http://sonomacounty.ca.gov/Human-Services .

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including:

• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits - Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

* Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory .

This recruitment is currently being conducted to fill a Supervising Deputy Public Administrator/Guardian/Conservator position in the Human Services Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified candidates who wish to be considered for future positions should consider applying to this recruitment.

Application submissions require the Supplemental Questionnaire to be completed.

Minimum Qualifications

Experience and Education: Any combination of education, training and experience which would provide the opportunity to acquire the knowledge and abilities listed.

Normally, this would include a Bachelor’s degree in behavioral science, social welfare, behavioral health, business administration, legal studies, or related field; and two years experience involving all aspects of probate of estates, legal guardianship, conservatorship, and estate management, at a level comparable to Deputy Public Administrator/Guardian/Conservator.

OR

Academic coursework in behavioral science, social welfare, behavioral health, business administration, legal studies, or related field; and four years of experience involving all aspects of probate estates, legal guardianship, conservatorship, and estate management, at a level comparable to Deputy Public Administrator/Guardian/Conservator.

Certification: Certification by the California State Association of Public Administrators, Public Guardians, and Public Conservators; or within two years of employment, employees in this classification shall obtain required certification.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

*Specification History

12/24 revisions limited to person-first, gender-neutral language

Knowledge, Skills, and Abilities

Considerable knowledge of: the principles and techniques of investigations, interviewing, and case management; the appropriate provisions of the California Probate, Health and Safety, and Welfare and Institutions Codes, and other pertinent laws and regulations as they relate to Public Administrator/ Guardian/Conservator; legal definitions and forms used in conservatorship and probate proceedings; various public welfare programs and community resources available to conservatees; concept involved in wills, trusts, insurance policies, deeds, and contracts; legal procedures and practices; courtroom procedures; research and recordkeeping methods; the special needs of adults who have disabilities, mental illness, and are frail; medical and psychiatric terminology and current treatment methods.

Some knowledge of: effective supervision; techniques and methods of training employees in work procedures.

Ability to: lead, assign, prioritize, train, and monitor the work of others; communicate clearly and effectively, both orally and in writing; investigate, assess, and evaluate data and develop an effective course of action; work independently in performing most work assignments, and in resolving problems and deviations; develop and maintain effective working relationships with the public, coworkers, clients, relatives and friends of clients, and employees of agencies involved with assigned caseload; effectively and tactfully communicate with persons under emotional stress; deal effectively with clients who are difficult, unstable, mentally ill, potentially abusive, or violent; effectively organize and budget time and workload; establish and maintain systematic records including business, tax, and inventory records; use modern office equipment and computers sufficiently for satisfactory work performance.

Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions will or may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate’s personal information that could potentially influence or bias the scoring process. Personal information includes the applicant’s name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How To Apply

Applications are accepted online at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: EP
HR Tech: VH

Important Note: Benefits described herein do not apply to Extra Help positions.

County of Sonoma Benefits: General*

These are some of the excellent benefits the County offers:

Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.

Health Plan: Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generous County contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU.

Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired .

IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.

Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.

Student Loan Debt Relief: County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.

Plus, excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at Labor Agreements & Salary Resolution . For specific information about health and welfare benefits, including plan options, coverage, and premium amounts, go to Human Resources or contact the Human Resources' Risk Management-Benefits Office at benefits@sonomacounty.gov or (707) 565-2900.

*Important Notes: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 12/10/2025 11:59 PM Pacific

Salary:

$100,348.73 - $121,950.42 Annually