POLICE RECORDS COMPLIANCE ADMINISTRATOR

Job Description:

POLICE RECORDS COMPLIANCE ADMINISTRATOR

Description

DESCRIPTION

The Long Beach Police Department has one (1) full-time immediate opening for a Police Records Compliance Administrator to oversee the Public Records Compliance Division within the Long Beach Police Department. The position is responsible for ensuring the Department’s compliance with the California Public Records Act (CPRA), SB 1421, AB 748, and other statutory disclosure requirements. Reporting to the Strategic Initiatives Bureau Chief, the Administrator manages all processes related to Public Records Act requests, subpoenas, discovery requests, and mandated releases. The position ensures timely, accurate, and legally compliant responses, while supporting the Department’s commitment to transparency and public trust. This role provides leadership, policy oversight, and operational management of staff, systems, and workflows that support public records disclosure.

EXAMPLES OF DUTIES

• Lead, supervise, and mentor staff responsible for processing PRA requests, subpoenas, discovery requests, and statutory disclosures under SB 1421 and AB 748.
• Develop, implement, and maintain efficient procedures and workflows to ensure compliance with applicable laws, deadlines, and best practices.
• Coordinate with the City Attorney’s Office, command staff, and relevant divisions to identify, review, and release responsive records.
• Oversee redaction and review processes to safeguard confidential or exempt information.
• Provide training on CPRA compliance, records management, documentation standards, and legal updates.
• Serve as the Department’s expert on public records law, disclosure requirements, and related policies.
• Prepare reports, performance metrics, and correspondence for executive staff.
• Evaluate and improve systems, tools, and operational processes to enhance accuracy, consistency, and efficiency.
• Maintain oversight of policies and ensure compliance with the California Public Records Act, SB 1421, AB 748, and related legislation.
• Foster a professional, collaborative work environment that supports teamwork, respect, and the Department’s mission.
• Coordinate with the Information Management and Communications Divisions regarding records production, data retrieval, and public communications.
• Collaborate with all other LBPD divisions to ensure proper identification and production of relevant documents.
• Maintain effective communication and cooperation across City departments and with external agencies.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:

• Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Political Science, or a closely related field.
  
• A minimum of seven (7) years of management/supervisory experience.
  
• A minimum of two (2) years of experience in records or regulatory compliance, including interpreting and applying federal, state, and local laws; conducting regulatory research and analysis; and developing or implementing compliance policies and procedures.
  

DESIRABLE QUALIFICATIONS:

• Master’s degree in Public Administration, Business Administration, or a related field.
  
• Experience working in Public Safety, particularly with public records laws, regulations, and disclosure policies.
  

The successful candidate will possess the following:

• High proficiency with technology/software applications, including case management systems and data analysis tools.
  
• Strong leadership, management, and interpersonal skills, with the ability to build and maintain effective relationships with internal departments, external agencies, and members of the public.
• Comprehensive knowledge of public records laws, regulations, and disclosure requirements, including the Public Records Act and related legislation.
• Exceptional written and verbal communication skills, with the ability to explain complex records issues clearly and interact professionally with requesters, staff, and legal counsel.
• Demonstrated ability to make well-reasoned decisions in time-sensitive situations, supported by strong analytical and problem-solving skills.
• Ability to interpret and apply complex statutes, case law, and regulatory guidance to ensure legally compliant disclosure practices.
• Advanced analytical skills, including the ability to identify issues, determine root causes, and recommend effective solutions.
• Proficiency in gathering, analyzing, and presenting data and metrics related to records processing, workload, and compliance.
• Skilled in legal, policy, and procedural research related to public disclosure.
• Demonstrated ability to lead, mentor, and manage staff performance, fostering a culture of accuracy, accountability, and service.
• Strong collaboration skills, including working with executives, operational units, legal teams, IT, and external stakeholders to support coordinated disclosure efforts.
• High level of discretion, confidentiality, and sound judgment, especially when handling sensitive or exempt information.
• Ability to support a positive, team-oriented environment while upholding the organization’s mission, vision, and values.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on December 17, 2025. To be considered, applicants must submit a cover letter, resume, and proof of education (if qualifying with a degree and applicable to position) in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-7133.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior, if applicable.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.

Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.

Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.

Disability Insurance:City-paid short-term and long-term disability insurance.

Management Physical:Annual City-paid physical examination.

Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.

Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.

Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.

Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.

Transportation Allowance:Monthly allowance is allocated by classifications below;

• Department Head $650.00
• Deputy Director/Manager/Director (Harbor/Utilities) $550.00
• Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
• Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00

Deferred Compensation Plan:Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).

• Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
• Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.

Flexible Spending Account (FSA):Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.

Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).

Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.

Closing Date/Time: 12/17/2025 11:59 PM Pacific

Salary:

$65.98 - $83.09 Hourly