Administrative Support Coordinator

Job Description:

Administrative Support Coordinator

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Administrative Support Coordinator supports critical departmental functions through precise financial coordination, detailed class scheduling, faculty personnel processing, student assistant support, and recruitment logistics. The incumbent ensures accuracy, consistency, and reliable administrative flow across academic operations and departmental services.

• Responsible for tracking and reconciling department budget, including the department operational budget, Instructionally Related Activities Fee/Fund (IRA), Campus Quality Fee/Fund (CQF), Lottery, and Auxiliary funds [The University Corporation (TUC) and Foundation].
• Enters the schedule of classes each semester, coordinates efficient use of rooms, and handles faculty requests.
• Maintains records for lecturer entitlements (working with Faculty Affairs) and Personnel Action File (PAFs)
• Coordinates the onboarding of student assistants as assigned and approved by the Department Chair.
• Coordinates the advertisement for the Part-time Lecturer hiring pool as assigned, paying special attention to deadlines.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/3pfrhe4w28aw2dfgu670ty7610jaa0q2

Qualifications

• Equivalent to five (5) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.

Knowledge, Skills, & Abilities

• Demonstrated ability to track, reconcile, and monitor budgets across multiple funding sources with precision. Skilled in preparing financial reports, processing state-side and auxiliary transactions, completing Special Pay requests, reviewing travel documentation for compliance, and ensuring timely submission of financial forms.
• Proficiency in managing a high volume of administrative and financial workflows, including requisitions, chargebacks, travel processes, and vendor communications. Able to navigate digital routing systems such as Adobe Sign, maintain audit-ready documentation, and function effectively as a backup in procurement and travel operations while following established university policies.
• Ability to accurately enter and maintain the semester schedule of classes while coordinating room assignments and faculty needs. Skilled in completing Academic Planning Database (APDB) submissions, tracking reassign time, and posting required academic materials with consistency and adherence to deadlines.
• Strong capability in processing lecturer and faculty appointments within PeopleSoft, ensuring accuracy in appointment letters, Personnel Action Request (PAR) submissions, entitlement documentation, and part-time faculty entries. Adept at maintaining confidential personnel files and applying university regulations related to faculty data and workload reporting.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1035 / Administrative Support Coordinator / 2
• The anticipated HIRING RANGE: $4367 - $4727 per month, dependent upon qualifications and experience. The salary range for this classification is: $4367 - $6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through December 19, 2025 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Advertised: Dec 05 2025 Pacific Standard Time
Applications close: