Executive Assistant to the City Manager (Coming Soon!)
City of Palo Alto Palo Alto, California, United States
- Location: Palo Alto, California, United States
- Categories: Administration and Management, Municipal or County Clerk
- Job Type: Full Time
- Posted: Dec 23, 2025
Job Description:
Executive Assistant to the City Manager (Coming Soon!)
Description
DescriptionBig role. Big impact. One of the BEST cities to work for!
Are you a highly motivated and mission-driven administrative professional who thrives at the center of action?
Get ready-the City of Palo Alto will soon be recruiting an exceptional Executive Assistant to the City Manager, a role designed for someone who loves bringing simplicity to complexity and making meaningful civic impact.
This isn’t just an administrative role-it’s a true partnership. You’ll work side-by-side with the City Manager, helping maximize focus, streamline operations, and ensure the smooth execution of priorities that shape one of the most innovative cities.
Why Palo Alto?
Palo Alto is more than a city-it’s a community known for innovation, public service excellence, and forward-thinking leadership. Our culture values Respect, Innovation, Service and Empowerment and we take pride in being one of the best cities to work for. This role sits at the heart of city leadership, partnering closely with executive leadership and a talented administrative team.
What You’ll Make Happen
Rather than just “support,” this role delivers outcomes that matter:
- Maximize executive impact by owning complex, high-volume calendar management and prioritization
- Ensure seamless operations by coordinating meetings, briefings, and logistics with precision and follow-through
- Streamlining by anticipating needs, solving problems proactively, and keeping initiatives moving
- Support strategic leadership through thoughtful communication, coordination, and discretion
You Will Thrive Here If
You are someone who prides themselves in being:
- Highly emotionally intelligent and discreet
- Exceptionally organized with strong judgment and follow-through
- A proactive self-starter who anticipates needs before they arise
- Experienced supporting senior leaders in a fast-paced, high-visibility environment
- Comfortable and skilled using everyday tech tools such as Microsoft Office, scheduling software, Zoom, Owl, and other collaboration platforms.
What’s in It for You
- Competitive compensation plan and comprehensive benefits
- A collaborative, values-driven workplace
- Professional development opportunities and other perks
- The chance to make a real impact in public service at the executive level
Click on the link below and stay tuned!
Sign up for Administrative Assistant job alerts and get notified as soon as the position is posted.
The full job announcement- and application details-is coming first week of January of 2026. If you’re excited about partnering with visionary city leadership and doing meaningful work every day, this is one role you won’t want to miss.
See our Benefits at a Glance Bookletfor more details.
Learn more about our Compensation Plan HERE.