UTILITIES LANDSCAPE AND MAINTENANCE CONTRACT ADMINISTRATOR

Job Description:

UTILITIES LANDSCAPE AND MAINTENANCE CONTRACT ADMINISTRATOR

Description

The Position

The City of Riverside, Public Utilities Department (RPU) is accepting applications for the position of UTILITIES LANDSCAPE & MAINTENANCE CONTRACT ADMINISTRATOR to fill one (1) vacancy in the Water Utility - Engineering Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

This position will administer all landscape, weed abatement, and maintenance contracts, as well as plan, review, coordinate, and monitor the work of contractors throughout widely scattered locations engaged in the maintenance, repair and construction of public utility facilities.

Under general supervision, the Utilities Landscape & Maintenance Contract Administrator is to oversee the operation of the contract landscape and maintenance section of the Public Utilities Department, including the provision of various contractors, and to do related work as required.

Work Performed

Typical duties may include, but are not limited to, the following:

• Plans, reviews, coordinates and monitors the work of contractors in widely scattered locations engaged in the maintenance, repair and construction of public utility facilities.
• Inspects utility project sites to ensure compliance with landscape maintenance contracts, plans and specifications.
• Assess the performance of a variety of maintenance functions by contract workers, including landscape maintenance, and small capital improvement projects at public utility sites.
• Prepares maintenance contracts, bid specifications and Council reports.
• Conducts pre-bid and pre-award tours.
• Prepares purchase requisition for each new contract.
• Maintains purchase orders for each contract, and prepares change orders for purchase orders when funding is depleted.
• Prepares monthly correspondence to various contractors informing them of deficiencies and payment deductions.
• Recommends approval of billings submitted by contractors for payment of services, and submits the appropriate request for payment for each billing.
• Prepares and coordinates the maintenance of a variety of records and reports.
• Monitors the planting and care of specialized decorative areas and the seeding, fertilizing and maintenance of lawn areas by contractors.
• Estimates resources and costs required for jobs.
• Coordinates the preparation and application of chemicals by contractors for control and eradication of plant pests and diseases, and also rodent control.
• Handles related inquires and complaints from the public and City officials.

Qualifications

Education: High school graduation or satisfactory equivalent. An Associate's Degree with course work in ornamental horticulture, arboriculture, landscape maintenance, contract administration, business administration, public administration, construction management, project management, facilities management, or engineering is highly desirable.

Experience: Four years of increasingly responsible experience in the construction and/or maintenance of public facilities including streetscape, hardscape, landscape, buildings, building systems and/or grounds.

Necessary Special Requirements:
Possession of an appropriate, valid class "C" California Motor Vehicle Operator's License.

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.

NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ .An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Benefit Level I includes Para-Professional and Supervisory classifications (Non-exempt)

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3-year final compensation. The required employee contribution is 8%. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation. The required employee contribution is 50% of the normal cost and is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Health Insurance - The City offers six health insurance plans and contributes up to $1,734 per month for HMO plans(family coverage).
  
• Dental Insurance - The City provides three dental insurance plans and contributes up to $85 per month.
  
• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
  
• Life Insurance - The City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary rounded to the next highest $1,000 (up to $700k) plus AD&D. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
  
• Deferred Compensation - The City contributes $125 per month with a minimum employee contribution of $12.50 per check. Participation in the deferred compensation plan is optional.
  
• Leave Benefits - Includes vacation leave, sick leave, bereavement leave, and holiday benefits. Please refer to the Fringe Benefits and Salary Plan for specific details.
  
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
  
• Long Term Disability - The City offers optional enrollment in the Long-Term Disability Plan.
  
• LegalEase Plan - Optional legal services plan for employees and eligible dependents.
  
• Critical Illness Plan - Optional critical illness insurance plan for employees and eligible dependents.
  
• Vacation Accrual - 0-9 yrs = 128 hrs., 10+ yrs = 168 hrs.
  

For additional benefits information, please visit the following page: https://www.riversideca.gov/human/employee-hub/benefits/ about-1

For part-time, benefitted positions the insurance and other benefits (leave accruals, holidays, etc.) are pro-rated based on ½ or ¾ time status.

Closing Date/Time: 1/11/2026 11:59 PM Pacific

Salary:

$74,628.00 - $99,996.00 Annually