Fleet Services Coordinator

Job Description:

Fleet Services Coordinator

Description

Description


FLEET SERVICES COORDINATOR
Regular, Full-Time Employment Opportunity

The City of Sunnyvale is recruiting for a Fleet Services Coordinator. Are you interested in joining an innovative and values-focused team to deliver excellent services? The city is searching for a new team member with these attributes and experience in fleet maintenance, vehicle/equipment replacement, fleet planning and management, permitting, and regulatory compliance.
The Fleet Division works hard to ensure the City's vehicles and equipment are operating safely and efficiently. As the Fleet Services Coordinator you will find satisfaction in being a part of a team that provides quality services for the City of Sunnyvale. City staff and the community count on the Fleet Division for the vehicles and equipment needed to deliver exceptional service.
Under general direction, supervises, coordinates and monitors the activities of mechanics and semi-skilled workers engaged in maintaining, modifying, overhauling, and repairing automobiles, light and heavy trucks and general construction equipment; supports the administration of fleet maintenance operations; coordinates scheduled and unscheduled repair requests or projects; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS
This is a first line supervisor classification responsible for overseeing the work of journey level mechanics involved in the repair and maintenance of fleet vehicles and heavy construction equipment. This position is distinguished by the next higher level classification of Fleet Manager which has overall responsibility for planning, organizing, direction and managing all preventive and prescriptive maintenance, refueling services, and fleet asset management.

Essential Job Functions

(May include, but are not limited to the following) :

• Plans, schedules, assigns, directs and oversees the work of employees engaged in the repair, overhaul, modification, maintenance, and adjustment of automobiles, light and heavy trucks and related equipment such as loaders, backhoes, tractors, rollers, and street sweepers.
• Selects, trains and provides input in the evaluation of assigned staff; assigns and delegates work to meet performance standards and recommends disciplinary action when needed.
• Prioritizes the maintenance workload based on available staffing.
• Coordinates repair requests and prepares parts and labor cost estimates.
• Conducts cost-benefit studies by researching and evaluating prices, availability, operational and maintenance characteristics of alternative products.
• Monitors and coordinates the preventive maintenance program for all fleet vehicles; recommends changes in work processes and makes changes in daily priorities as necessary; develops inspection procedures and verifies completed inspections based on California Vehicle Code (CVC), Bay Area Air Quality Management District, and other governmental regulations.
• Assists mechanics in diagnosing mechanical problems; provides on-the-job training; arranges for manufacturer or industry training demonstrations.
• Recommends improvements required on automobiles, trucks, and equipment to meet the City's operating and safety requirements; directs the modification and fabrication of parts and equipment as needed.
• Provides quality control support by following up internal and contracted work to ensure that repairs are safe and reliable; investigates comeback repairs with Fleet Manager.
• Initiates, processes, updates and tracks maintenance work orders using a computerized fleet management system; maintains records for equipment history, service reports, accident records, service literature and other documentation.
• Arranges for and coordinates special work with other departments or shops as necessary.
• Recommends the disposition of obsolete or non-repairable equipment.
• Attends fleet management conferences and classes sponsored by industry associations and reviews trade and technical journals and periodicals to maintain and enhance staff technical knowledge of new fleet maintenance practices.

WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination when using small hand tools and computer keyboards. Near vision is required when writing reports and other documents, and far vision is required when out in the field. Acute hearing is required when providing phone and personal service. The need to lift, carry and push tools and supplies weighing up to 50 pounds, for example, large wheel tires or floor jacks, is also required. The job duties may expose the employee to the outdoors, which may include exposure to inclement weather, noise, fumes, dust, grease, and air contaminants. The nature of the work may also require the incumbent to work in heavy construction zones and traffic conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education and Experience

The minimum qualifications for education and experience can be met in the following way:

A high school diploma or GED equivalent, AND

Five years of experience in journey level mechanical maintenance and repair for either gasoline or diesel powered vehicles and construction equipment, including some experience in a supervisory or lead capacity. College or technical school coursework in automotive technology or heavy equipment repair may be substituted on a year-for-year basis for up to two years of the required experience.

Knowledge, Skills, and Abilities

Thorough knowledge of:

• Principles, practices and methods involved in automotive and construction equipment maintenance, repair, operation and replacement.
• Safety regulations and precautions.
• Lubrication methods and practices.

Working knowledge of:

• Principles and practices of supervision and training.
• Cost analysis and inventory control.
• Current computer applications associated with fleet maintenance.
• Standard safety practices.

Skill in:

• The use of common hand, power, and mechanical tools, parts and support equipment including their proper identification and application.
• Operating overhaul and test equipment.

Ability to:

• Plan, organize, schedule, direct, and coordinate the work of assigned personnel.
• Evaluate the work of staff and provide necessary training and/or input into disciplinary action, if necessary.
• Read and interpret mechanical drawings, plans, and specifications.
• Estimate labor and materials for proposed work.
• Analyze and identify significant factors in overall unit operations.
• Direct extensive repairs to automobiles, trucks, and heavy construction equipment.
• Keep accurate records and prepare clear and concise reports, correspondence, and memoranda.
• Assist in developing, analyzing and applying data processing techniques to maintenance and scheduling operations.
• Establish and maintain effective working relationships.
• Observe safety principles and work in a safe manner.
• Operate standard office equipment.

Licenses/Certificates
Possession and continued maintenance of a valid class C California driver's license and a safe driving record. A class 'A' California driver's license is required within six months from date of hire.

DESIRABLE QUALIFICATIONS

• Automotive Service Excellence (ASE) certification(s) in automotive and/or truck repair.
• State licenses for brake repair, pollution devices and lamp adjustment.

Application and Selection Process

The application submitted must meet the minimum qualifications listed in the job description in order to move forward in the recruitment process with the City of Sunnyvale. The information provided in the Work Experience, Education, and Certificates/Licenses sections of the application will be used to determine if the application meets the minimum qualifications. A resume, employment history provided elsewhere in the application, or other attachments will not be accepted in lieu of the completed application.

Note: The minimum qualifications for experience are based on full-time experience (40 hours per week). Experience included in the Work Experience section of the application is calculated to the full-time equivalent (hours are pro-rated if less than 40 hours/week). Volunteer experience is not considered qualifying experience.

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by Thursday, February 19, 2026, at 5:00pm.

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted.

EXAM PROCESS

Applications will be competitively screened based on the minimum qualifications of this position.Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Monday, March 9, 2026 . (Note: The examination process may be changed as deemed necessary by the Director of Human Resources.)

SELECTION PROCESS

Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in an in-person selection interview with the department tentatively scheduled for the week of March 16th.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). A candidate with education obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate's expense to determine its equivalency in the United States. Candidates may utilize any third-party agency for the evaluation. If you search ‘education equivalency verification’ or similar online, you will obtain results for agencies that provide this evaluation service.

ADDITIONAL INFORMATION

Positions in this job classification are represented by the Sunnyvale Employees Association (SEA).

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job- YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws. The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 730-7490 or recruitments@sunnyvale.ca.gov .

Summary of Sunnyvale's Employees AssociationSEA

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 2/19/2026 5:00 PM Pacific

Salary:

$51.93 - $66.28 Hourly