Procurement Assistant

Job Description:

Procurement Assistant

Description

Overview

The Procurement Assistant will be responsible for overseeing the administration and management of the City's Procurement Card (P-Card) Program. The position will ensure compliance with the P-Card Polley, handling cardholder Inquiries, monitoring transactions, and supporting the effective use of the P-Cards to streamline the purchasing process.

Responsibilities

• Manages the dally operations of the procurement card (P-Card) program

• Sets up, modifies, and deactivates P-Cards as required

• Ensures all P-Card holders are properly trained on the program's policies and procedures

• Monitors and ensures compliance with organizational policies and guidelines

• Reviews transaction reports for discrepancies or irregularities

• Prepares detailed reports on P-Card usage, including summaries of expenditures and trends

• Works with Internal audit teams to ensure the accuracy of financial data and compliance with regulations

• Tracks and reconciles P-Card transactions on a regular basis

• Assists with the coding and allocation of transactions to the appropriate departments and budgets

• Reviews receipts and supporting documentation for compliance with program policies

• Provides customer service to cardholders by responding to Inquiries, resolving Issues, and assisting with troubleshooting

• Works closely with departments to assist in managing P-Card limits and usage for operational needs

• Maintains organized records of P-Card applications, approvals, transactions, and monthly reports

• Ensures all transactions are properly documented and readily accessible for auditing purposes

• Investigates and resolves any discrepancies or Issues related to P-Card transactions or accounts

Position Type and Typical Hours of Work

• Non-Exempt-Full-Time-Monday- Friday 8:00am-5:00pm

• Must be available to work additional hours as needed

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate's degree (AA/AS); or 2-year technical certificate

• Two (2) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hiring

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

• FBI Background Check: No

• Police Background Check: No

• Clearing House Query (CDL): No

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: February 9, 2026

Salary:

21.63-0.00 USD