Human Resources Technician II

Job Description:

Human Resources Technician II

Description

Under the general direction of the Human Resource Manager, the Human Resource Technician II performs a variety of technical human resources operational functions in support of certificated and classified employees; participates in the maintenance, operation and organization of various personnel systems and absence management systems; stores and retrieves personnel records and absence information including record keeping procedures; ensures compliance pertaining to Family Medical Leave Act (FLMA) and California Family Rights Act (CFRA). The incumbents in this classification provide the school community with clerical and technical duties, in support of the Human Resources Department, which directly support student learning and achievement.

The following alphabetical list of functions, duties and tasks is typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Assists personnel by providing general support to applicants with completing paperwork; assists with posting vacant positions in the District's electronic system; responds to inquiries from employees, management, outside agencies and the general public; provides information concerning related standards, requirements, policies and procedures.
• Assists school sites and departments by utilizing the automated sub finder system to secure classified and certificated substitutes to provide coverage for District personnel during an absence.
• Attends and participates in a variety of assigned meetings; occasional travel required for training and ability to work a flexible schedule.
• Ensures compliance with Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), Maternity Leave (ML), Parental Leave (PL), Military Leave including Jury Duty, Personal Leaves and the District's Catastrophic Leave Program.
• Enters, modifies and extracts sensitive personnel data in the Human Resources department's electronic information systems; establishes and maintains various automated personnel records, reports and files; verifies, updates, and ensures accuracy of input/output of personnel information.
• Notifies supervisors and employees of leave balances and accruals.
• Operates electronic LiveScan fingerprint system, as needed; verifies applicant information and enters information into Live Scan system; captures applicant fingerprint impressions on Live Scan machine; submits images to the Department of Justice; receives fingerprint check results.
• Performs a variety of technical duties (e.g., preparing and mailing correspondence letters for various types of leaves, filing, copying documents, collecting and distributing materials); completes and processes a variety of internal and external forms.
• Prepares, calculates, and submits personnel and payroll documents according to established procedures and deadlines, including but not limited to employee status changes and check adjustment docks, with completeness and accuracy.
• Prepares, filters, sorts, and edits various reports containing large volumes of personnel data.
• Processes, calculates, verifies, and updates annual accrual leave rates for certificated and classified employees and mandatory sick leave entitlements under the Health Families Act -AB1522 for substitute and temporary employees.
• Provides information and assistance to District personnel pertaining to all types of statutory leaves of absence; distributes and processes appropriate forms for various leave requests; provides updates to school sites and departments regarding staff on approved leaves of absence.
• Updates, processes, verifies, and maintains absence records from Human Resources Department's automated absence management reporting system for classified and certificated personnel.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Personnel operational functions, practices and procedures gained in a human resources department educational setting or related public agency
• Modern office practices, procedures and equipment including computers, applicable software programs and online platforms
  
  
• Correct English usage, including grammar, spelling, and punctuation; and vocabulary
• Expertise in Microsoft Office, Google Suite tools, and other applicable software applications including virtual meeting platforms
• Business telephone techniques and etiquette
• Principles, practices and procedures related to certificated and classified employment
• Basic math, including calculations using fractions, percentages and/or ratios
• Recordkeeping policies, practices and procedures involving human resource operations
• Relevant sections of the California Education Code, Personnel Commission Rules, the Brown Act, collective bargaining agreement and other applicable laws
• District organization and locations
• Safety policies and safe work practices applicable to the assignment

Skills and Abilities to:

• Keyboard accurately at an acceptable rate of speed

• Understand and apply the California Education Code, Board policies, administrative regulations and collective bargaining agreements
• Operate standard office equipment utilizing pertinent software applications Read, interpret, apply and explain current rules, regulations, policies and procedures pertaining to the specialized areas in the position
• Communicate with staff and the public using patience and courtesy, and in a manner that reflects positively on the organizational unit
• Communicate with diverse groups maintaining confidentiality, meeting deadlines and schedules; working with frequent interruptions, setting priorities; establishing and maintaining effective working relationships
• Maintain confidentiality of personnel files
• Read, write, and communicate clearly in English; a second language (usually Spanish) may be required
• Understand and follow written and oral instructions
• Operate standard office equipment utilizing pertinent software applications
  
  
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations

RESPONSIBILITY:

Responsibilities include working under limited supervision; following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget.

Utilization of some resource from other work units is often required to perform the job's functions.

There is a continual opportunity to affect the organization's services.

(At time of application and in addition to the Knowledge, Skills and Abilities listed above.)

EDUCATION REQUIRED:

High School Diploma or equivalent.

EXPERIENCE REQUIRED:

Three (3) years of increasingly responsible experience in Human Resources.

An associate's degree or higher in the field of Human Resources, or a closely related field from an accredited college or university may be substituted for two (2 years of work experience.

LICENSE(S) REQUIRED:

• Valid, current California Driver's License or ability to provide transportation to meetings, events, and trainings associated with essential functions, duties, and tasks.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After the offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through District's provider

SALARY SCHEDULE:

Classified Salary Range: 33

Work Calendar: 261 Days, 8 hours per day, Work hours: 8:00 am to 5:00 pm

Materials Required:

1. Completed application

2. Copy of Official High School Transcript or Equivalency and/or College Transcript if applicable

3. Résumé

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If less than three rankings qualify for the position, the Personnel Commission will move to outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the examination process.

The examination process will include a competency exam (50% of the total weight). Those achieving a passing score on the competency assessment will be invited to the qualification appraisal interview (50% of the total weight). Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the date of certification. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection certification. This Eligibility list will be used to fill future Human Resource Technician II openings.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY ASSESSMENT: Friday, March 13, 2026

QUALIFICATION APPRAISAL INTERVIEW: Tuesday, March 17, 2026

To move forward in the selection process, you must complete an online application through this website. Résumés may be uploaded, but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

The Eligibility List will remain valid for one (1) year from the date of certification.

Successful completion of the assessments and placement on the Eligibility List does not guarantee an offer of employment.

To be considered for this position, applicants must submit a completed online application through this website. A résumé may be uploaded as a supplemental document; however, it will not be accepted in lieu of a fully completed application.

The examination process and/or examination dates are subject to change based on operational needs. All communication regarding this recruitment will be sent via email to the address provided on the application.

Submission of Application: Once an application has been submitted, revisions or modifications to application materials will not be permitted.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section and completeALL fields, including the names and contact information for your supervisors. The experience that is included in the résumé but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.

If you have any questions regarding the recruitment process, please contact Mary Siegl, Personnel Specialist at (559) 675-4500 Ext. 295 or email [email protected]

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document their request, including an explanation of the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religion creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.

Prince Marshall

Executive Director of Student and Family Support Services

1820 Howard Road

Madera, CA 93637

559-416-5826

Closing Date/Time: Thu, 05 Mar 2026

Salary:

52555 - 69050 Yearly