Motor Vehicle Finance Clerk

Job Description:

Motor Vehicle Finance Clerk

Description

Job Posting Closes at 11:59PM on:
03/22/26
Division:
Clerk and Recorder Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Jefferson County Clerk and Recorder’s office is the face of public service for our diverse and vibrant county. We serve voters, drivers, property owners, business owners, travelers, couples getting married, and so many other Jeffco residents and non-residents every day, and we take our work very seriously.

We hold a clear mission and vision that drive our actions and aspirations:

Mission: To make government and the democratic process work for all of Jeffco. From free and fair elections to friendly service and safe record keeping, we're building a Jeffco that welcomes and works for everyone.

Vision: An equitable, accessible, trustworthy democracy for the Jeffco of today and tomorrow. Each day, we strive to turn this vision into reality, and we are looking for motivated individuals to join our team and help in this work.

We are seeking a Motor Vehicle Finance Clerk to support the financial accuracy and operational integrity of our Motor Vehicle offices.

The Motor Vehicle Finance Clerk serves as a subject matter expert in motor vehicle financial transactions, auditing processes, and reconciliation activities. This role focuses on reviewing title work and financial transactions for accuracy, supporting training efforts, and ensuring the integrity of daily financial processes including cash, credit card, and bank transactions.

This position has a strong back-office focus and requires a high level of attention to detail while performing financial reconciliation, auditing paperwork, and conducting quality assurance reviews of transactions and trainee work. The Motor Vehicle Finance Clerk identifies discrepancies, communicates issues clearly, and helps staff understand proper procedures to ensure transactions comply with motor vehicle regulations and county financial practices.

While this role emphasizes financial oversight, auditing, and quality assurance, the Motor Vehicle Finance Clerk must also maintain the ability to perform front counter motor vehicle services as needed. This ensures the position stays current with operational procedures and can support counter operations during high-volume periods.

The position also requires strong communication and mentoring skills, as the Finance Clerk often assists in training new staff, reinforcing best practices, and supporting continuous improvement across the Motor Vehicle team.

Ideal candidate:

The Motor Vehicle Finance Clerk is a great opportunity for someone who:

• Thrives in a detail-oriented role focused on financial accuracy, auditing, and quality assurance.
  
• Has experience with motor vehicle transactions, government financial processes, or similar regulatory environments.
  
• Is comfortable working with financial reconciliation, including cash, credit card, and bank transactions.
  
• Possesses strong Microsoft Excel skills, including the use of formulas and data review tools.
  
• Communicates clearly and constructively when identifying issues and enjoys helping others learn and improve processes.
  
• Maintains a flexible mindset and is willing to assist at the front counter when operational needs require it.
  
• Brings a positive, team-oriented approach and enjoys mentoring and supporting colleagues.
  

SCHEDULE :

This position requires regular on-site/in-office work and operates on a 4-day workweek (Monday-Thursday, 7am-5:30pm) in our Golden office.

COMPENSATION :

Hiring Range : $27.50-$29.50

Compensation will be determined based on education, experience and skills.

BENEFITS :

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules ; remote work options; and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES

• Reviews and analyzes legal documents such as titles, registrations, and supporting paperwork submitted by the public, dealerships, financial institutions, and government agencies to ensure accuracy and compliance with applicable laws and regulations.
  
• Verifies documentation for completeness and compliance with Colorado statutes, Department of Revenue requirements, and Jefferson County policies and procedures.
  
• Determines required actions for motor vehicle transactions and processes them, accordingly, creating and maintaining legal records for motor vehicle titles and registrations.
  
• Enters and maintains accurate transaction data in State of Colorado and Jefferson County systems in accordance with established policies and procedures.
  
• Issues titles, license plates, tabs, Z-tabs for special mobile machinery, temporary permits, and Persons with Disabilities (PWD) placards in accordance with applicable statutes and customer needs.
  
• Conducts audits and reconciliations of financial transactions including cash, credit card, and bank transactions to ensure financial accuracy and identify discrepancies.
  
• Maintains a working knowledge of relevant laws, regulations, policies, standards, and procedures; implements updates resulting from new legislation or Department of Revenue guidance.
  
• Participates as a point of contact for relevant state or county meetings and communicates procedural updates to staff as needed.
  
• Supports administrative operations including cancellation letters, plate inventory management, and responding to customer inquiries through phone or chat.
  
• Receives, logs, and distributes incoming documentation and mail from postal services, DHL, UPS, the Golden main office, and dealership drop-offs.
  
• Assesses, calculates, and collects sales taxes, ownership taxes, title fees, registration fees, and filing fees in accordance with Colorado motor vehicle laws and regulations.
  
• Processes daily financial transactions and disbursements from various programs under Colorado motor vehicle law in accordance with departmental accounting protocols.
  
• Supports resident services and accounting functions including processing refund checks, collectables, late fees, and other motor vehicle-related financial matters.
  
• Performs other duties as assigned.
  

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications :

• Minimum three years of experience in financial transaction processing, cash handling, accounting support, or governmental finance
  
• High school diploma or GED required
  
• Prior experience in a county motor vehicle office or with the DRIVES experience at county-level or Colorado Department of Revenue (CDOR) DRIVES experience motor vehicle system
  
• Sworn in as Deputy of Clerk and Recorder's Office to discharge the duties conveyed by Colorado Statute after hire.
  
• Must be able to swear in as a Deputy Clerk of the Clerk and Recorder’s Office to carry out duties authorized by Colorado statute after hire.
  
• *Note: An equivalent combination of education and experience is acceptable.
  

Preferred knowledge, skills and abilities :

• Accounts receivable experience and familiarity with general ledger coding.
  
• Confident using DRIVES financial reports, reconciliation, reversals, refunds and similar functions for motor vehicle transactions.
  
• Experience preparing financial reports and supporting internal or state audits.
  
• Proficiency in Microsoft Excel, including formulas, tracking spreadsheets, and reconciliation reports.
  
• Experience working with ERP systems or county financial systems used for financial processing and reporting.
  
• Knowledge of Colorado Revised Statutes related to motor vehicle transactions.
  
• Understanding of records retention requirements and documentation standards.
  
• Strong attention to detail and accuracy when reviewing financial and legal documents.
  
• Demonstrated integrity and accountability when handling public funds and sensitive financial information.
  
• Strong customer service skills when assisting residents and internal staff.
  
• Effective written and verbal communication skills to explain processes and resolve issues.
  
• Ability to work collaboratively in a team environment while maintaining a positive and adaptable approach to changing operational needs.
  

Additional Job Information:

• Criminal History and MVR Background Checks are required for every position.
  
• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
  
• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle shall have a Colorado Driver’s license within 30-days of hire or beginning to serve as an intern or volunteer.
  
• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
  
• All Jefferson County Employees must apply through their internal profile.
  

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected]. This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply immediately. All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities

A resume and cover letter submitted with your application are encouraged but will not substitute for the information requested on the application. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal .

For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Clerk and Recorder Recruiter, Joseph Magoffe at Office 303-271-8127 cell at 720-681-1642 or [email protected]

Education:
GED
Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Budget & Financial Services

Salary:

$27.50-$29.50