Town Clerk

Job Description:

Town Clerk

Description

The Town of Longboat Key is an Equal Opportunity Employer who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.

General Description

The Town of Longboat Key is an Equal Opportunity Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy.
The Town of Longboat Key Is accepting applications for a Full-Time Town Clerk in our Town Clerk’s Department. A pre-employment physical and drug screen will be required, except for current employees who have met the requirement.

Why Join Us?
The Town of Longboat Key is not only a picturesque location famous for its stunning beaches and vibrant community, but it also stands out as an exceptional employer committed to creating a supportive and rewarding work environment. As an Equal Opportunity/Affirmative Action Employer, the Town takes pride in promoting diversity and inclusivity, providing hiring preferences for eligible veterans and their families.
Employees enjoy a comprehensive benefits package that prioritizes their well-being and financial security, including:

• Retirement savings options: 401(k) Retirement Account and 457 Deferred Compensation Plan
• Comprehensive healthcare through Florida Blue, covering medical, dental, and vision plans
• Career and education incentives to support personal and professional growth
• Generous paid leave policies, including vacation, sick, and paid medical leave
• Paid holidays and a structured vacation accrual system based on continuous service
• Employee Assistance Program and local facility discounts
• Short- and long-term disability coverage

Longboat Key promotes a healthy work-life balance and fosters a productive, supportive culture, championing a fulfilling lifestyle for its employees.
Posting Highlights
The Town of Longboat Key is a beautiful place to live, work, and visit. Join our team in a premier coastal community renowned for its exceptional service and commitment to quality of life.
Expectations for All Employees
All employees are expected to support the organization’s mission, vision, and values by exhibiting the following behaviors:

• Be service-minded
• Value teamwork
• Be professional
• Have the utmost integrity
• Demonstrate mutual respect
• Bring a positive attitude to work
• Embrace continuous improvement

Essential Functions

FUNCTION
This is administrative and technical work in directing employees and activities of the Town Clerk's department. Work requires attendance at Town Commission meetings, the recording of all official actions of the Town Commission, and the management of the work performed by the department. The employee serves as Clerk to the Town Commission and as the Town's election official. Work is performed with some degree of independence under the administrative direction of the Town Manager. The Town Charter requires Commission approval of the person appointed by the Town Manager.
ESSENTIAL FUNCTIONS

• Functions as head of the Town Clerk’s department.
• Serves as the statutory custodian of all official records of the Town; responsible to the Commission for the proper administration of all affairs concerning the records of the Town placed under the Town Clerk's authority, under the Town Charter.
• Attends all Town Commission meetings and serves as Clerk to the Town Commission.
• Recorder of all official actions taken at meetings;
• Ensures Town actions follow Florida Statutes and regulations
• Oversees the Town Commission agenda preparation process; ensures compliance with statutory and Town Code requirements.
• Keeps records of agenda requests and coordinates with the Town Manager in preparing agendas for all commission meetings.
• Responsible for the codification of the Town’s Code of Ordinances.
• Serves as the qualifying and election official for all municipal elections;
• Coordinates with each County Supervisor of Elections' office and serves on the Canvassing Boards with responsibility for advertisements and dates relating to Town elections.
• Distributes and assists in the final filing of required Financial Disclosures for elected and appointed officials, voting conflicts of interest, and related forms for municipal officials and candidates for office.
• Performs annual audit on the number of registered electors in each voting district to ensure all districts have substantially an equal number of electors registered therein; manages Candidate qualifying documents
• Manages candidate qualifying documents in accordance with Florida law; provides orientation materials and guides to newly elected officials.
• Responsible for the administration of the Town’s records management program.
• Coordinates the logging, digitizing, and filing of municipal records;
• Oversees the preparation of documents for storage and disposition;
• Ensures safekeeping of records in compliance with applicable laws, Town policies, and the ability to retrieve documents as needed;
• Ensures appropriate records retention per Florida Statute.
• Serves as custodian of the Town seal.
• Authenticates documents of the Town where required per Town Charter.
• Attest all bonds, contracts, Ordinances, Resolutions, and other applicable instruments on behalf of the Town.
• Maintain a permanent record of all written contracts and bonds where the Town is a party of interest.
• Responsible for the legal compliance of advertisement of legal notices and public notifications; ensures proper publication of Ordinances, public hearings, and other required disclosures; maintains stringent timelines for legally binding advertisements.
• Administers oaths required or authorized under any laws for elected officials, board/committee members, and employees.
• Prepare and monitor the budget for the department each fiscal year; monitor and approve expenditures by employees.
• Work in conjunction with the Town Attorney’s office in the review of Ordinances and Resolutions prepared for Town Commission consideration.
• Prepare Ordinances and Resolutions for election schedules, disaster responses, and authorizations during Town Commission recess
• Review and verify Town Code references and advertising requirements for all Ordinances developed by departmental staff prior to Town Attorney and Commission review.
• Directs the activities of employees engaged in: establishment and maintenance of records management program for all Town records; Town's mail distribution; Local Business Tax Receipt program; Residential Rental Registry program; oversees Advisory Board appointments; provides clerical services for the Town Commission and other boards or committees as assigned.
• Prepares and distributes agendas for Department Head meetings and tracks direction given by the Town Commission for staff action and scheduling of items on future agendas.
• Serves as the historian during disaster declarations; maintains accurate documentation of storm impacts.
• Reports to work as required by the Disaster Plan Recovery Guide and regular attendance during normal work schedule, other than excused or job-related absences.
• Performs essential duties using multiple standalone software applications that do not integrate with one another, while maintaining accuracy, consistency, and reliable coordination through thorough data verification and effective organizational practices.
• Performs such other duties as prescribed by Florida or Federal law, Town Charter, Ordinance of the Town, or by direction of the Town Commission and/or Town Manager.
• OTHER TASKS
  Every incidental duty connected with this position cannot be specified in the job description, and an employee, at the discretion of the Town, may be required to perform duties that are not included in this job description.

Knowledge, Abilities, & Qualifications

JOB PERFORMANCE KNOWLEDGE AND ABILITIES
Thorough knowledge of the Code of Ordinances, policies, and procedures of the Town. Considerable knowledge of legal instruments, rules, and procedures of Town Commission meetings, including knowledge of the organization, function, and activities of the Town government. Knowledge of office methods, procedures, and equipment. Ability to accurately prepare and report Town Commission actions. Ability to establish and maintain effective relationships with Town officials, employees, and the general public. Knowledge of State and municipal election laws and financial reporting. Knowledge of State records retention law, public records law, and sunshine law. Knowledge of supervisory and management techniques.
MINIMUM QUALIFICATIONS
REQUIRED:

• Five (5) years of experience in municipal government at a responsible clerical level, or any equivalent combination of training and experience.
• Must hold a Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks,
• Ability to obtain Master Municipal Clerk (MMC) within two (2) years.
• Valid Florida Driver’s License.

PREFERRED:

• Florida Certified Records Manager (FCRM) designation from the Florida Records Management Association (FRMA)
• Certified Business Tax Official (CBTO) designation from the Florida Association of Business Tax Officials (FABTO).
• Experience serving as a statutory municipal clerk in Florida.
• Experience administering municipal elections in coordination with a County Supervisor of Elections. Experience with records management systems and legal advertising compliance.
• A comparable amount of training and experience may be substituted for the minimum qualifications.

Working Conditions & Supplemental Information

WORKING CONDITIONS
Work is performed primarily in an office environment with frequent interaction with Town officials, employees, and the public. Attendance at Town Commission meetings and other meetings, including evenings and occasional weekends, is required. The position may require extended hours during elections, emergencies, or disaster response. Work involves the regular use of standard office equipment and the ability to manage multiple priorities and meet statutory deadlines.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our Web page at:

https://www.longboatkey.org/town-government/departments/human-resources/employee-benefits

Closing Date/Time: 4/4/2026 4:00 PM Eastern

Salary:

$94,053.00 - $125,000.00 Annually