Senior Manager of Agreement Management

Job Description:

Senior Manager of Agreement Management

Description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate

Pay Band N10 (non-rep)

$168,682.00 /annually - $255,553.00 /annually

Note: The starting negotiable salary offer will be $168,682.00 - $213,093.48 to commensurate with experience and education.

Reports To

Director of Procurement

Current Assignment

BART’s Procurement Department is seeking a Senior Manager of Agreements Management to oversee complex service agreements and ensure compliance with federal procurement policies (Federal Acquisition regulations); developing metrics for process improvement; and be responsible for ensuring the development of scope, schedule, and budget for each agreement and utilize this data throughout to ensure effective management of District agreements.

This incumbent will serve as the agreement manager for multiple multi-year consultant agreements totaling more than $4 billion. In this capacity, they will administer the agreements (utilized by Departments throughout the District), ensuring transparency in work placement and the timely development of new professional service agreements, and resolve disputes on existing agreements should they arise.

The Senior Manager of Agreements Management collaborates with the following District departments, Infrastructure & Delivery Office of Civil Rights, Maintenance and Engineering, etc., and outside organizations. This Senior Manager will provide effective leadership and manage 14 staff members and maintain an effective Program Management role in the Architecture & Engineering and Construction Management program with over 60 vendors and a total value of contracts of $ billion.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:
Familiarity with capital project estimating, budgeting, and scheduling Analyzes invoices from public agencies.Risk and risk mitigation.Enterprise financial software is highly desirable.Continuous Process Improvement
Application and Selection Process

All applicants must apply online at www.bart.gov/jobs . Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or [email protected] .

The selection process for this position may include one or more of the following: a skills or performance demonstration, a written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability, and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

Examples of Duties

Oversees and assumes leadership and management responsibility for the development and oversight of service agreements, ensuring accuracy and compliance with relevant governing laws in agreement scopes, work plans issued against the agreement, and invoicing.

Manages and participates in the development and implementation of goals, objectives, policies, and priorities in the area of agreement management; recommends and administers policies and procedures.

Liaises with client departments, contractors, and consultants and coordinates with leadership throughout the District to understand their need for on-call services and provide guidance in setting up new agreements and issuing work plans.

Ensures compliance with FTA regulations and requirements.

Oversees the development and maintenance of tracking logs and reports to ensure appropriate vendor tracking.

Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.

Selects, trains, motivates, and evaluates personnel; works with employees to correct deficiencies; implements discipline and termination procedures.

Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service, and staffing levels.

Attends and participates in professional group meetings; stays abreast of new trends in the contact management field and related policies.

Fields requests and questions from vendors and provides guidance to ensure compliance with federal acquisition regulations, agreement terms, and other applicable governing laws and policies.

Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to policies and procedures as appropriate.

Minimum Qualifications

Education
Possession of a bachelor’s degree in Accounting, Business Administration, Public Administration or a closely related field from an accredited college or university.

Experience
The equivalent of five (5) years of full-time professional verifiable contract/agreement management or closely related experience, which must have included two (2) years of management-level experience.

Substitution
Additional experience as outlined above may be substituted for the education on a year-for-year basis.

Knowledge and Skills

Knowledge of:

• Applicable state, federal and local government laws and regulations governing public sector procurement and agreement management
• Contract negotiation and administration
• Generally accepted accounting and auditing principles and standards
• Principles and practices of financial record keeping and reporting
• Analytical methods for preparation of financial and other reports
• Principles and practices of program development and administration
• Management principles, including strategic work planning and resource allocation
• Principles and practices of supervision, training, and performance evaluation
• Effective public speaking, presentation, and written communication

Skill/Ability in:

• Interpreting and applying contract management laws, principles, and practices
• Participating in the development and administration of division goals, objectives, and procedures
• Selecting, supervising, training, and evaluating staff
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals
• Listening and communicating clearly and concisely, both orally and in writing
• Identifying, analyzing, and reporting upon activities, issues, and programs and recommending appropriate solutions
• Establishing and maintaining effective working relationships with those contacted in the course of the work inside and outside of the organization

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at [email protected] .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .

The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.

Highlights

• Medical Coverage (or $350/month if opted out)
• Dental Coverage
• Vision Insurance (Basic and Enhanced Plans Available)
• Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
  • 2% @ 55 (Classic Members)
  • 2% @ 62 (PEPRA Members)
  • 3% at 50 (Safety Members - Classic)
  • 2.7% @ 57 (Safety Members - PEPRA)
  • Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)
• Money Purchase Pension Plan (in-lieu of participating in Social Security tax)
  • 6.65% employer contribution up to annual maximum of $1,868.65
• Deferred Compensation & Roth 457
• Sick Leave Accruals (12 days per year)
• Vacation Accruals (3-6 weeks based on time worked w/ the District)
• Holidays: 9 observed holidays and 5 floating holidays
• Life Insurance w/ ability to obtain additional coverage
• Accidental Death and Dismemberment (AD&D) Insurance
• Survivor Benefits through BART
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Flexible Spending Accounts: Health and Dependent Care
• Commuter Benefits
• Free BART Passes for BART employees and eligible family members.

Closing Date/Time: 3/25/2026 11:59 PM Pacific

Salary:

$168,682.00 - $255,553.00 Annually