Principal Administrative Analyst

Job Description:

Principal Administrative Analyst

Description

The Position

The current vacancy is in Ukiah, CA. At-Will position; exempt from Civil Service.

Under general direction, performs varied and professional analytical, financial, and advisory duties in providing highly responsible staff support within the County Executive Office; participates in the development of and monitors County budgets; and develops, presents, and implements plans, programs, and recommendations. Works closely with other County departments and outside agencies.

Supervisor Academy is mandatory for all supervisors and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Perform administrative and management duties including budget, organizational, staffing, systems, policy, managerial, procedural, legislative analysis, grants and special projects, and/or related areas.
  Research and analyze data and prepare narrative and statistical reports, recommendations and/or presentations on policy, legislative, managerial, and/or operational issues.
• Provide assistance in evaluating and resolving highly sensitive, difficult, and complex operational and administrative problems; identifies problem areas and issues, and proposes solutions; plans, organizes, coordinates, directs, and/or conducts administrative and/or managerial studies related to the activities or operations in departmental, policy, and/or program areas; determines appropriate analytical techniques and information-gathering processes and ensures acquisition of required information and data; analyzes and evaluates alternatives.
• Develop and present recommendations regarding appropriate actions and/or County policy in assigned areas, and oversees implementation of adopted actions and policies.
• Carry out supervisory responsibility in accordance with policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Review existing and proposed new services with the various departments and make recommendations regarding allocation of fiscal and personnel resources among individual departments and divisions.
• Perform the full range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and strategic objectives of the County; oversee or perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems.
• Plan, coordinate, implement, promote, and oversee significant programs, projects, and initiatives; oversee and participate in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and work plans for the achievement of these goals.
• Ensure that assigned program/project activities and services comply with relevant federal, state, and local laws, policies, and regulations; research laws and other regulatory requirements governing governmental operations.
• Coordinate assigned services and program/project activities with those of other County programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinates data, resources, and work products as necessary and in support of a productive and positive working environment.
• Represent the County regarding the assigned area to public and private groups, organizations, and other County groups; provides information and assistance as appropriate; responds to inquiries on policy and procedure from departments, other governmental agencies, and the public.
• Participate in the budget development and monitoring processes for the County as a whole or for the assigned areas of responsibility; coordinate, forecast, research, prepare, and present assigned budgets; review and analyze budget requests and changes considering both departmental and County-wide implications; confer with departmental and County Executive Office staff regarding fiscal status and alternatives.
• May represent the Executive Office before the Board of Supervisors, other boards and commissions, legislative hearings, professional gatherings, and public meetings.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:
Bachelor’s degree or equivalent from a recognized college or university, in public administration, finance/accounting, or other related field, and five (5) years of high-level analytical experience involving administrative and fiscal/budget activities, with at least two (2) years of advanced level work equivalent to Senior Administrative Analyst, including lead or supervisory experience.

Substitution - Additional years of related experience may be substituted for up to two (2) years of the education: Associate’s degree or equivalent from a recognized college or university, in public administration, finance/accounting, or other related field, and five (5) years of high-level analytical experience involving administrative and fiscal/budget activities, with at least two (2) years of advanced level work equivalent to Senior Administrative Analyst, including lead or supervisory experience.

Substitution: A master's or doctoral degree in public administration, finance or a closely related field may be substituted for up to one (1) year of the required experience.

Licenses and Certifications:
Valid Driver’s License

Knowledge, Skills, and Abilities

Knowledge of:

• Government operations, organization and functions of County departments and agencies and external governmental bodies and agencies related to area of assignment.
• Applicable Federal, State and local laws, rules, regulations, codes and ordinances.
• Principles and practices of public administration, including budgetary principles and practices, reporting and maintenance of public records.
• Principles and practices of grant administration.
• Administrative and evaluative survey principles and techniques, methods and techniques of research, statistical analysis and report presentation.
• Principles and practices of leadership, motivation, team building and conflict resolution; public sector supervision and personnel management.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principle and practices of effective business communication.
• Structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
• General office procedures, policies and practices, as well as basic knowledge of computers, related equipment and general office equipment.

Skill in:

• Long-range systems planning and needs forecasting.
• Applying principles of management, leadership, motivation, teambuilding and conflict resolution.
• Advanced interpersonal skills to provide effective leadership to subordinate personnel and to develop cooperative working relationships with employees, senior management, elected officials, and outside agencies.
• Developing, implementing and interpreting goals, objectives, policies, procedures, work standards and internal controls.
• Analyzing complex problems, evaluating alternatives and making creative recommendations.
• Exercising tact, discretion, and sound independent judgment within established policy guidelines and legal constraints.
• Establishing and maintaining effective working relationships with a variety of citizens, public and private organizations, boards, commissions, and County staff.
• Planning, organizing, assigning, directing, reviewing and evaluating staff. Selecting and motivating staff, evaluating and providing for their training and professional development.
• Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
• Researching, compiling, interpreting and summarizing a variety of informational and statistical data and materials.
• Preparing clear and concise reports, correspondence and other written materials.
• Understanding, interpreting and communicating complicated policies, procedures and protocols.
• Communicating clearly and effectively, both orally and in writing, with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
• Using a computer terminal to accurately and rapidly enter and retrieve data and information, operating complex computer programs.
• Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc.

Mental and Physical Abilities:

• Provide professional and effective consultation, assistance, and direction.
• Effectively assemble, organize and present in written and/or oral form, reports containing alternative solutions and recommendations regarding specific resources, plans and policies.
• Understand and demonstrate business and political acumen.
• Effectively engage collaborative partners, service providers and service consumers, and the public in general.
• Effectively represent the department, division, and the County in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations and in meetings with individuals.
• Formulate policies and plan, coordinate and initiate actions necessary to implement decisions.
• Identify, define and analyze administrative, operational and programmatic problems and develop recommendations.
• Establish and maintain effective working relationships with the public, other departments and agencies, boards and commissions, public officials, community groups and others contacted in the course of work.
• Provide effective leadership in the development of new or improved procedures, rules, regulations and
• policies.
• Work under pressure, establish priorities and meet deadlines.
• Deal tactfully, convincingly and effectively with departmental personnel, government officials, representatives of special interest groups and the general public.
• Organize and coordinate the activities of staff, delegate, supervise and follow-up on assigned work.
• Exercise initiative, ingenuity and sound independent judgment when making decisions within general policy guidelines.
• Demonstrate tact, patience, and have an understanding of the problems of citizens and staff. Responding to stressful and sensitive situations in a calm, professional and confidential manner.
• Prepare and present concise and well organized written and oral reports of a technical nature; communicate effectively both verbally and in writing.
• Speak effectively before groups and organizations and have the poise and tact to handle sensitive and confidential matters with public entities and the media
• Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
• Apply mathematical concepts such as fractions, percentages, ratios and proportions to practical situations.
• While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 15 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications and supplemental questionnaires submitted by the final filing date will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. Based on the number of qualified candidates, a Qualifications Appraisal may be administered.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (Download PDF reader)
• Right to Work (Download PDF reader)

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 4/14/2026 11:59 PM Pacific

Salary:

$96,865.60 - $117,748.80 Annually