Medical Admin Secretary

Job Description:

Medical Admin Secretary

Description

Medical Admin Secretary
43667BR
43667BR

Position Description
Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Major/Essential Functions
Assistant to the Chairman

• Includes but not limited to, article & book research, editing and submission of documents, and assisting with lecture material to include PowerPoint, handouts etc.
• Plans the activities of and oversees all academic and administrative support for assigned faculty to include the department chair. To include all admin assistant checklist items, daily monitoring, effective communications, effective training, continuos improvement and successful implantation of policy and processes and demonstrates efficiency in academic and administrative operations.
• Preforms tasks which require advance skills and knowledge in organization, planning interpersonal relations, in-dept knowledge of academic and administrative operations relative to departmental division support.
• Interacts and works closely with the Senior Clinical Departmental Administrator on various tasks/ projects.
• Responsible for writing and updating Standard Operation Procedures for area of responsibility.
• Processes leave request and maintain leave spreadsheet. Approve exempt leave reports for Providers.
• Create and maintain personnel and recruiting records for providers. To include working with Faculty Recruitment and Faculty Affairs departments, setting up interviews, placing ads and all new hire/ termination task include HR and Brassring.
• Submit various requests as needed. (Pagers, housekeeping, facilities, surplus etc.
• Prepare agenda and minutes for Faculty Meeting and other, meetings as assigned.
• Assist and Maintain Faculty on Call Schedule, Faculty Weekly Schedule, Faculty Holiday Schedule. Process Faculty on call pay EOPS.

Required Qualifications
High school diploma or equivalent. At least 12 months experience as a Senior Medical Secretary at TTUHSC. OR 5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=906901

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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